Recurring meetings: Option to end recurrence and preserve prior meeting occurrences
I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"
Provide a feature to cancel a recurring meeting with future meetings only and don't lose the history on the Calendar.
Agreed that this is a major issue that should be fixed. I understand that as the meeting organizer you can end future re-occurrences by modifying the end date on the series but there is nothing that you can do as an invitee and it is hugely frustrating. I wish Outlook would communicate what they plan do with this.
Isabella Scurfield commented
Very frustrating that when you turn off a repeating appointment it deletes the whole history. We need to be able to keep track of past appointments and schedules.
I can't say anything more than to add my extreme frustration with this limitation. The future calendar is a plan, but the past calendar HAS to be a record of what has occurred. To alter all past meeetings causes horrific problems.
Seriously. How is this not already fixed?! I am personally a Google and Apple user and have only been using Outlook regularly for the last couple of years. This only has 913 votes as of this message, but I know that there are many more frustrated users out there as I only just stumbled upon this site today!
Please fix this - when I want to change a recurring event, I should be asked if this applies to the specific occurrence, the series or future occurrences.
This is absolutely the stupidest thing I've found in any Microsoft program. I was chairing a committee, and the exceptions to the recurring series was a very effective way to keep track of our agendas, meeting materials, etc. When the committee work ended, it was the first time I ended a recurring series, and everything was lost to everyone.
This needs fixing.
Jerry Cooper commented
Microsoft, one way to solve this is for you to convert* historical Meeting Series exceptions into one-off Meetings/Appointments, keeping intact all exception dates, times, message, notes, and other info. You could even add a note into the body of the item if need be to indicate which Recurring Meeting it was originally tied to.
*Timing of this conversion would be at the moment the Meeting Organizer deletes or adds an End Date to an already-existing Recurring Meeting Series.
This would eliminate the need for Outlook's current frustrating behavior and message "If you changed specific appointments in the series, your changes will be cancelled and those appointments will match the series again."
Jerry Cooper commented
I agree, Microsoft should adopt best practices (e.g. Apple) in this regard, and allow the cancellation/deletion of future occurrences in a Recurring Meeting without affecting *any* of its historical occurrences, whether they be "normal" or exceptions.
Jürgen Thome commented
The current solution is absolutely idiotic. It should be a no-brainer that this needs to be changed.
It took me way too long to come to the conclusion that you really can't do this and have never been able to in Outlook. I have employees that rely on shared calendars for filling out timesheets, documenting training and keeping track of daily activities. If I accidentally change the past events because of this ridiculousness, it messes a lot of stuff up. Who would EVER want records from all past events deleted? Schedules are fluid, they change constantly and an event expected to reoccur for 6 months only took 4 and now all **** breaks loose on Outlook. It's unacceptable and needs to be fixed. I can't believe it has been years like this when this is an expected function on any other calendar.
This feature is so trivially-important to any scheduling process... It's really pathetic to still not have it.
Shame on you, Microsoft Office team.
How is this still not implemented years after it was requested and other calendars already have it?
When modifying a recurring meeting you should be given the option to modify just this instance, all instances of the recurring meeting or all future instances of the meeting.
Working in an international organisation, I attend meetings that have been set up by people all over the world. When daylight savings changes at different dates in Australia, the UK and the US, recurring meetings inevitably conflict and some of them must be changed. Forcing us to change all past instances of the meeting is frustrating and makes the previous meeting times record wrong.
Also, when changing the recurring meeting it will now tell me that # instances of this recurring appointment conflict with other appointments on my calendar, but this is because it is conflicting with past events, not future ones.
Can you please make it an option that only future appointments are modified when changing recurring meeting details?
I manage several calendars at my job and also need Microsoft to fix this!! For YEARS we have requested they update/upgrade/fix things in Outlook and I don't think they ever do. It's about time.....
I was shocked to realise that this isn't the norm. Why on earth would I ever want to change past events when updating a meeting series?
The simplest user experience is to decline (remove) all future meetings from a selected occurrence onward. When a meeting organizer stops a series by canceling it, the history is wiped away and invitees have no recourse but to recreate the appointments they wish to preserve. (This can take hours if you have a full calendar.) When a user leaves active directory, the recurrence is available to be modified however no past meeting properties are retained when you do this. I'll echo everyone else that Outlook currently is not sufficient as a system of record for meetings, only a convenient tool for scheduling.
I whole-heartedly agree. Lotus Notes did this effortlessly. My phone calendar does itI I don't want to change PAST meetings. I want to change FUTURE meetings. And that goes for the other 23,000 employees of my company who were forced to switch to Outlook by our brilliant IT people (who are not end-users and who never ask end-users how the product is used).
Soo Overdue. Please get with the program.
Magdalena commented · September 7, 2018 2:41 PM · Flag as inappropriate
I fully agree.: history of meetings should kept as in a hard copy agenda. Implement the option to stop recurring meetings without impacting past events.
I fully agree with Tom J.: future calendar is a PLAN and the past calendar is a RECORD. We need an option to stop recurring meetings without impacting past events.
Disappointed that the only option currently is to set an end date to a series because it still modifies all past events that were individually changed from the series and realigns them to the series. This is still just as useless as deleting all past events since it becomes an incorrect record. My calendar on my phone has been able to change only future events in a series for years. This should be a given for any calendar to include this feature. This functionality should extend to older outlook calendars that are still being supported as well. I only use outlook at work because I have to, otherwise, If I could I would use another email and calendar for work.
Shafiqul Haque commented
This feature is soooo overdue!
I have added my vote, as have many before me. And although the votes are cast by individual IT professionals, I can only imagine how many of these votes represent thousands and thousands of company employee requests on the same. And so, even though the vote count at the moment is 700+, it should be read as at least 700000+.
C'mon Microsoft, with all of your geniuses in the box, this one cannot be a proverbial "Rocket Science"!