Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016
Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016 and don't want to lose the history on the Calendar.
Magdalena commented · September 7, 2018 2:41 PM · Flag as inappropriate
I fully agree.: history of meetings should kept as in a hard copy agenda. Implement the option to stop recurring meetings without impacting past events.
I fully agree with Tom J.: future calendar is a PLAN and the past calendar is a RECORD. We need an option to stop recurring meetings without impacting past events.
Disappointed that the only option currently is to set an end date to a series because it still modifies all past events that were individually changed from the series and realigns them to the series. This is still just as useless as deleting all past events since it becomes an incorrect record. My calendar on my phone has been able to change only future events in a series for years. This should be a given for any calendar to include this feature. This functionality should extend to older outlook calendars that are still being supported as well. I only use outlook at work because I have to, otherwise, If I could I would use another email and calendar for work.
Shafiqul Haque commented
This feature is soooo overdue!
I have added my vote, as have many before me. And although the votes are cast by individual IT professionals, I can only imagine how many of these votes represent thousands and thousands of company employee requests on the same. And so, even though the vote count at the moment is 700+, it should be read as at least 700000+.
C'mon Microsoft, with all of your geniuses in the box, this one cannot be a proverbial "Rocket Science"!
This is so needed.
Is there any relief in sight for this issue?
Tom Jedrzejewicz commented
YES! There should be an option when changing a recurring meeting to ONLY CHANGE FUTURE EVENTS.
I am sure I am not the only person for who the future calendar is a PLAN and the past calendar is a RECORD. We don't want to retroactively change our record of our previous activities.
Ideally, this can go on BOTH SIDES .. if I decline a recurring meeting, I get the option to only decline future occurrences as well.
People have been requesting this feature since at least 2010 in Outlook, probably longer. Lotus Notes had this functionality years before that. This is basic stuff that anyone is a large corporate deals with all the time. Get your act together Microsoft!
By the way, Nancy's comment below that you can do this by editing the end date of the recurrence is wrong. If you do that, you'll get a message that says "If you changed specific appointment in the series, your changes will be cancelled and those appointments will match the series again." In other words, editing the end date will also change the historical appointments, so this does not meet the basic requirement. This is not a case of the solution not being intuitive, this is a case of a solution not being provided.
Why is it 2018 and this still isn't a provided functionality?
It would be so much easier and more efficient if one could have the option to change only future events or all events. Seems simple MS. All other platforms have these options. There are SO many requests to have this feature, I hope MS makes this fix soon.
Karen Delgado commented
Agreed... we have hundreds of recurring appointments each month that frequently get changed and our calendar is our record of what happened.
Need to be able to change the recurring event to ONLY affect the future events and not change the past events. Or to end the event without changing anything in the past.
I understand how to change the recurrence, but I need the past events to stay where I put them.
Agreed... Google are on board, Apple Calendars do this..
COME ON MICROSOFT
does anybody that can fix this actually read this??? if so PLEASE FIX PROMPTLY!!!
Ilya Gurin commented
Come on, Microsoft. You're about a decade behind Google on this.
A below comment indicates future appointments in a recurring appointment can be changed by changing the end date. However, this does not solve the problem many of us have. We don't want to end an existing recurring appoint, but rather change future ones without having to create a new recurring appoint. A competitor calendar has the following options when editing a recurring appointment 1) edit series, 2) edit only this appointment, and 3) edit this and future appoints. This would be the perfect solution!
Outlook really needs a function for appointments or task to rollover to the next due date if they are set up as reoccurring. Ex: I need to have a reminder to send reports every Thursday each month. If I dismiss or complete a current task/appointment, Outlook should automatically create ONE new task using the same parameters with the next due date. Outlook needs a way to delete ONLY the past tasks in a reoccurring series but not the future ones.
Nancy C commented
There is a way to do this! You need to change the Recurrence end date to the current (or last meeting) date. If users would think about it, adjusting the Recurrence is logical as this is the tool used to set up a recurring meeting.
HOWEVER, the issued posted herein is such a common problem (629 votes to date), and one that I encounter daily with co-workers, using Recurrence to end a recurring meeting IS NOT intuitive to Outlook users. (I think it is because users never see the word "Recurrence" again; rather, they see "series" over and over again when opening the meeting.)
Microsoft -- How about having a pop-up question when the user clicks Cancel Meeting for a series / recurring meeting? "Do you want to cancel all future meetings in this series?" If the answer is Yes, then automatically place the current date in the Range of Recurrence -> End by date field. (Of course, give the user the option to open the Recurrence tool to do this manually and/or adjust it.)
If the answer is No, then keep the current functionality, except add a statement that "All meetings scheduled in the past and for the future will be removed from the calendar."
Heather Milner commented
Add me to this. It is agonizing.
Google can do it! Why not MSoft?
Dean, Jay (Contractor) commented
this is a pretty basic feature,