Recurring meetings: Option to end recurrence and preserve prior meeting occurrences
I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"
Provide a feature to cancel a recurring meeting with future meetings only and don't lose the history on the Calendar.
Many people would like to be able to review their calendars to see what meetings have occurred in the past. If a meeting organizer cancels or alters a recurring meeting it changes the entire series. This results in meetings that have already occurred in the past being deleted or moved. Currently, the only way I've found to get around this is to export the calendar, clear out all entries not related to the ones being changed, make any time zone adjustments, import the results and then finally accept the meeting cancellation.
It would make much more sense that when the meeting organizer changes a recurring meeting for it to prompt to only make the changes to future occurrences and leave prior ones alone. When cancelling the meeting series it should prompt individuals if they want to remove only future occurrences or all occurrences of the meeting.
I lost a bunch of calendar information before I discovered the export/import trick but that's pretty laborious for something that seems so simple. It's either that or manually delete each future occurrence of a cancelled meeting and refuse the cancellation notice but that's not practical if the organizer never set a series end date or its a few dozen occurrences in the future.
I agree, this should be a simple coding feature to implement whereby modifications to future instances of a series can take place without modifying historical appointments.
Please provide a solution with minimal clicks and make the process intuitive.
Clearly you have no intention of changing this - as the comments go back to early 2016. This is how you lose users and get a bad wrap. We've been promoting the move to Gmail for a years because OUTLOOK IS UNRESPONSIVE!
I can only add my agreement to the many comments already posted regarding schedule changes. This appears to be an easy item that creates a lot of frustration to users.
This is so obvious!
1. Meetings that has already happened should not be part of the schedule, since you don't schedule things that has already happened.
2. When the date/time of a meeting that is part of a schedule is past the meeting, then that meeting should be removed from the schedule and from now on only be "loosely" connected to the schedule that created it.
3. When you change a meeting that is part of a schedule you should get four options.
a) change this individual occurrence of the schedule
b) change all future occurrences (the selected one and all after it)
c) change the schedule, that is all occurrences from now and forward
d) change the schedule and update historic loosely connected meeting. If there are changes to the schedule that include or affect the time and/or recurrences of the meetings in the schedule, there should be a question when saving the schedule if or meetings that already occurred should be updated and moved in time according to the new settings.
When moving/changing old meeting that already occurred, there should be an analysis done to make sure moving a meeting won't break anything. Perhaps there are connections from the meeting to sharepoint that needs to be updated, what about any connections to Microsoft Teams? Skype?
As a meeting invitee, I would also like to decline future instances of a recurring meeting without removing the past instances that I attended. As far as I can tell, currently my only option for this is to open each future occurrence and decline it individually...not overly productive when the series is continuing for the next 7 months!
this is seriously frustrating. you should only be able to change future occurences, whats the point of changing previous occurences that have already happened?
PLEAE let us only change future occurences... this is a bizarre decision.
PLEASE make it so I can change a meeting series going forward and not ALL in series. For example, if I meet every Monday at 9am starting 1/1 but in June need to change that meeting to be on Monday at 3pm, or move it to Tuesdays, I do NOT want all of my meetings from 1/1 to June be changed! I want to be able to enter a date or say "as of this date" to make the changes.
Another fix, please, is if I am just adding a room location to an invite of 100 people - I do NOT want to send those 100 people an update email!! Everyone hates this - in gmail you can enter new info and the calendar will reflect the update without sending an email.
PLEASE Fix these!
Please bring back this functionality!!! The loss of this functionality significantly diminishes the functionality of outlook calendar, especially in a business setting. Cancel and modify for future events! Additionally, modifying the entire series overwrites any changes or adjustments invitees have made to the meeting on their own calendar.
Coming from 2.5 years of using Lotus Notes - where I wished every day that I was using Outlook - I now see that Lotus Notes was actually a better option, I'm shocked that I'm admitting to that but not having this function whilst running numerous diaries is a huge issue and I'll be suggesting my new work place to use Lotus Notes in future if this function is not installed soon as it really is a big issue in the diary management world.
I've been away from Outlook for a number of years, and am now coming back to it. This is a surprising point to be missing - I always assume that the Microsoft products will work at the peak of performance - that it will outshine all the competition in the market, so this surprises me that it is not available! Please add it (correct this oversight) to the next update! Thanks!
The default should be to only change future meetings.
There should even be "click okay to continue" warnings
or when it seems someone is trying to specifically change past meetings -- or just refuse to do it.
As Anonymous says, "Yes, yes, yes, PLEASE! This is honestly the biggest blunder in all of Outlook. Ending or rescheduling a series DOES NOT ERASE HISTORY. Even the supposed workaround 'solution' to change the end date and then create a new series is inadequate because doing so actually rebuilds the series, erasing all notes, attachments, and occasional schedule exceptions or adjustments. ..."
Yes, yes, yes, PLEASE! This is honestly the biggest blunder in all of Outlook. Ending or rescheduling a series DOES NOT ERASE HISTORY. Even the supposed workaround 'solution' to change the end date and then create a new series is inadequate because doing so actually rebuilds the series, erasing all notes, attachments, and occasional schedule exceptions or adjustments. Ever had to cancel an instance of a standing Monday meeting because the Fourth of July holiday fell on a Monday that year? Too bad. Change the end date and suddenly it seems that you actually did have a meeting that day. Utterly ridiculous and unacceptable.
The workaround is really nasty. This should be seamless like in google calendar.
Change the end date of the recurring appointment and then set up a new one.
When trying to accept series meeting invitations on an individual basis, outlook will not send the repsonse. The new update forces me to accept a fulll series and then go back and adjust the individual meetings.
Allow to make changes to meeting WITHOUT emailing that change to the others invitees.
This is a significant functionality which has been diminished in the more recent versions of Outlook and it is very frustrating! As mentioned in the initial post, the only way to make changes is to modify or end the series, however what was not mentioned is that even doing this eliminates any changes that had been made to individual occurrences within the series so that those changes are also lost unless they are made in a new meeting outside the recurrence. Older versions of Outlook gave the option to apply changes to future occurrences only. Please bring this functionality back!
Juergen Geiss (BASF) commented
We migrated form Lotus Notes to Exchange/Outlook and are disappointed that this feasture is missing.
Please add it as fast as possible in Outlook 2016.
Jan Haesner commented
this is a crucial feature request. Other programs can do this for years. IN an international company with many regular meetings our secretaries are struggling to keep everyone informed well and not stuff up calendar series