Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016
Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016 so it can be used to restore the email addresses rather than adding them again or creating the list from scratch.
Safe Sender/Domain entries only apply to the current default email address. If your using outlook with multiple email addresses on a stand alone computer with outlook 2016, you have to enter safe sender/domain entries one by one for each email account. To set rules for all of your email addresses, you need to change the default email address, then add the safe sender/domain entry - and repeat for all email addresses.
To change the default email address, click on File, then click on the square button that says "Account Settings" then scroll down and click again on "Account Settings." You will now see your email accounts. One of them is the default. To change it, select another email address, then click on "Set As Default."
This should be easier but this way does work.
You can do this now. When you are on the screen that shows your safe senders/domains, look to the right and you'll see the Export command. Just export the list and import it as you need. This assumes Outlook 2016 on a standalone Windows 10 computer. If you are in a business network, I have no idea if this works.
I have one particular email sender that I would like Outlook to automatically download the pics/images when I receive a new email from them, however I cannot find a way to do it.
Tamara Beachum Gehle commented
The current spam filter is overzealous and is trapping safe senders even when the addresses have been added to the safe sender list, their domains added to the safe list, and added to the address book, etc. Safe items still go to spam despite taking every possible action to prevent it.
I understand from opening a help ticket that there's flaw in how Microsoft processes email.
- If Microsoft identifies an item as Spam it goes to the Junk folder and no further processing is done.
- If Microsoft identifies it as "ok" then it goes to the Inbox at which time Rules, Blocks, etc. are applied to the email.
So despite classifying safe senders, Microsoft sees them as spammers and treats them accordingly. Microsoft needs to change the way emails are processed so the spam filter works properly for emails we want.
Anthony Masters commented
Current Safe sender import settings are configured by GPO and need to reference a file share for Safe sender list imports. In the current world where more people are working from home and rarely connect to the corporate network these lists no longer get delivered to the users as they also only apply on Outlook Launch.
O365 Set-mailboxJunkEmailConfiguration only allows external contacts to be added to the mailboxes and is a per mailbox setting.
safe senders are not remembered in Outlook 365. Need to mark them as safe every time one gets an email from them.
Josh Huggins commented
Should be one of the things synced thru Office 365 to all devices.
Avoid having to accept or block senders (safe sender list) when using multiple devices.
Now you need to accept or reject per device as the information is kept locally.
Gunter Seydack commented
When adding a Safe Sender in the desktop version of Outlook, this should be synced to the Safe Sender list in the online version, and vice versa.