Reply All prompt in Outlook 2016
Have a prompt pop up asking if you want to "Reply All"...? As some people in business need to send or reply to others with sensitive material, it would help to have a useful tool.
Alan's Hotmail commented
My inbox gets flooded when someone broadcasts without using BCC and dozens of recipients use "reply all" - wastes much of my time. Use of "reply all" should trigger a dialog box that asks "are you sure you want to send reply to *** # of recipients?" The appearance of the dialog box should be optional and if activated should have user defined choice of what number of recipients triggers it.
Jeff Freedman commented
Add a confirmation message to "Reply All". Too many email users do not understand the difference between "Reply" and "Reply All" or just click the wrong button. I have gotten nearly 100 emails in the last half hour because of this issue. If you could just add a confirmation message "Do you really want to Reply All?", the world would be a better place.
Micah Rairdon commented
People sometimes click reply all accidentally for organization wide emails. A little message saying "Are you sure?" when there are a high number of recipients would reduce the number of hours people's lives are wasted.
Stuart Hiley commented
In settings, include an option to require confirmation when reply-all is selected. Ideally 4 options: automatic, click-to-confirm, type in the words "REPLY ALL" & disabled.
Jerry Cartmell commented
To cut back on runaway email threads, with people responding "please remove me from this list", Outlook should challenge a user that is attempting to respond to a email with "REPLY TO ALL" that has over 100 people (or some limit defined by the organization) on the email recipient list.
A Concerned Co-Worker commented
Look, we all receive those kind of emails from co-workers, mainly because they hit the reply all button. "Yes" to 200 different people. "Okay" to people that didn't need the answer.
My suggestion is simple. To hit reply all, you should have to click a mini-arrow on the lower right side of the reply button and select reply all. After this, a confirmation window should pop that asks "Are you sure you want to reply to everyone on this e-mail?" After that it would then list out all the people on the e-mail and ask "Are you sure you want to waste all of these people's time?"
Only then, can you reply all.
Just please, do this. I'm tired of one word answers to questions I never asked.
Richard Stocks commented
This. And I’d take it a step further, and disable the reply all function if more than (say) ten recipients.
Dave Ragan commented
How many times have you been a recipient of an email from someone who has Replied to All when you shouldn't or see someone who Replies to All on an company-wide email? Microsoft should add a prompt, similar to the Forgot Attachment prompt, when someone clicks the Reply to All it prompts the sender "Do you really want to reply to everyone on this email?"
An easy way to enable a "Reply to All" alert which would confirm you really want to "Reply to All" would be wonderful!
Just like we get a prompt about attachments if nothing is attached, it would be helpful to have a prompt if we hit reply when the original message was sent to a group. "Did you mean to only send it to one address?" or something like that.
"Reply all" shouldn't be the default to send numerous annoying emails, but a prompt in case you meant to reply all would be nice.
Definitely - this feature - especially those of us in the office environment would be GREATLY appreciated. It could also be incorporated into the Rules so users could tweak it. And "Reply" and "Reply All" should be able to be separated from each other. We've all been down that embarrassing road.
George Brown commented
I would suggest an adjustment to this idea. A user configurable threshold for number of recipients, that pops up a warning to the user. e.g. the user sets the threshold to 20 addresses. If they hit reply to all on a message with 20 or more recipients, they are shown a warning notification of the number of recipients, asking if they want to proceed.
Allow for a customization of attachment warning for phrases/words that warn when replay all is hit. To cut down on reply-all "thank you".