Enable Tasks to Link to other Tasks
Enable tasks to link to other tasks, and when opening a task provide a way to see the other task that have been linked or related.
Shahab Abbaszade commented
There is now steps for Microsoft To-Do which feels a task like a project with linked sub-tasks. Please provide linking tasks in Outlook tasks too.
Ricardo Búzio commented
I've started to manage my GTD lists with Outlook and having a link to my Projects tasks to my related actionable tasks would be extremely powerful.
I believe now you can only attach a copy of the task, which means that any change on the original will not appear on the "Project" attachment.
The ability to link Tasks together would be extremely helpful. Here's where I'm coming from: for years, I've used a product at work called eProductivity, which sits on top of Lotus Notes Mail. eProductivity has the option to create a Project (really a modified task document) and link tasks, emails, contacts, and calendar entries to the Project -- and, what's more, view all linked items from within the Project document.
See here for a screenshot illustrating what I'm talking about: https://www.screencast.com/t/Fq6WEc6rHK3
Furthermore, in eProductivity, if I open a task that is linked to a Project, the linked Project is shown as a field in the task document: https://www.screencast.com/t/wOuWBWXXs1
Now, I realize Planner already has a sort of ability to link tasks to projects, and I get the sense that Microsoft is working on syncing Planner tasks to Outlook Tasks. Maybe Planner tasks synced to Outlook could include a field to show what Bucket and/or Plan they're connected to.
Ultimately, however it might be achieved, my ideal would be to have some way to link projects to actions, so that, for each project, I have to look in only one place to see everything I have to do for a given project. It would also be ideal for all this information to sync to mobile with as few steps as possible.
I know you guys aren't miracle-workers, but you've done a lot of exciting stuff with Office 365, and I'm looking forward to whatever comes next :)
So I will add a couple of comments to my original post regarding the linking of tasks together because it does appear that there are others who like the idea of linking tasks to other tasks and emails.
Personally, I observe a mashup of ideas from MYN, GTD, TBYL and others methods whereby I generally categorize my various tasks, issues, projects, and objectives. What I want in Outlook is the ability to open a "task' and see the other tasks and emails that are related to that particular task as linked by me. It is that simple.
If the Outlook development team would consider taking this idea to the next level, here is what I propose. I envision a window pane in the right or left side of a task window (to be displayed optionally), that would allow the ability to view all linked tasks (to the task currently being viewed) using one of the "views" already available in the task module of Outlook (user can use the default or a custom field). However, this should be set up so that you only can view items linked to this item (task, email, contact, etc.). Plus, you should be able to search for other tasks and emails you would like linked (to the current item being viewed).
The above idea, if implemented in Outlook, would enable a person to see all tasks and emails that had been "linked" with each other by simply opening the task or email and expanding the option side pane. Pardon the pun, but this is the "missing link" for task management within Outlook.
Also, I want to make mention that there is a field in Outlook might be looked at as well in this issue of linking and managing items in Outlook. This field is under utilized and is amazing. It is the Task Subject field and it has great potential in helping improve the ability for users to manage tasks and emails without affecting the original content of any particular email. Most users of Outlook have no idea of how this field functions in Outlook; most probably think it is the Subject field, but it is different and should be developed further by the Outlook team. I use it all the time and it enables me to more effectively manage emails and tasks in Outlook. I've done some crazy view configs in Outlook enabling me to create a more clear focus and even helps reduce my navigation time in Outlook. I am certain there are others out there that have ideas like mine, which the Outlook team might consider exploring for the benefit of your Outlook users.
I'm a heavy practitioner of managing tasks within Outlook and have been for many years. If and opportunity presented itself, I enjoy being part of a test group looking to develop this aspect of Outlook (as a user). Outlook is truly an amazing program, but it is difficult to understand why the task aspect of Outlook has not been developed more. Yes, the Outlook team years ago did a great job with flagging and the to-do list years ago, but the linking of tasks, emails, and even contacts is in need of improvement. A rebuild of Outlook I not needed!!! It simply needs to be scrutinized and refined by considering the ideas of others who are serious users of Outlook. An effort by the Outlook team in this area of task, contact, calendar, linking could potentially provide better visibility to millions of Outlook users worldwide.
Thanks for considering these ideas.
Tasks: Stop them being accidentally deleted. Even though in Options, Advanced, Prompt before Deletion is Enabled, you can still delete any task accidentaly withut realising it bacause the prompt does not work on tasks. I have Tasks View enabled on the Right Pane of my Emails and access them this way so if i forget to move my cursor from the tasks sometimes i think i am deleting an email and dont realise its actually deleted a task