Accept - Do Not Send a Response
Many people use the "Accept - Do Not Send a Response" option thinking that they are recording their attendance on the calendar event but not sending an email that will flood the organizer's inbox. This option should be updated to reflect the way most users interpret it, or there should be another option that serves this purpose.
Mark Hackl commented
YES! I can't even imagine what this option would be for if not for what everyone else is saying here.. this is the obvious thought anyone would have for this option. I just sent an email back to a meeting organizer telling him that I habitually never send a notice back to prevent spamming them because they can view the acceptance list at their leisure, only to be made to look like a fool when he sent me a screenshot of the tracking list and telling me Outlook does not work that way. I'm pretty sure IBM's Lotus Notes did it right.. come on, I'm a fan of Microsoft, but this is nuts.
Exactly. People use "accept - do not send a response" as a courtesy to not clutter people's inbox with response emails, but not realizing that it does not register their acceptance in any way that is visible to the organizer. Change it so the organizer can see all responses in the Tracking.
This is such a thing that is clearly a design flaw with Exchange to begin with but people have come to accept this as normal, because it works like this for ages. Great to see this UserVoice.
If I accept and don't send a response of course the tracking should at least be updated with the sender that I accepted the meeting. If I did not want this tracked I would not have responded at all... So why is the current behaviour so illogical? Answer: Legacy **** and politics
These are the kinds of things that should be put on the backlog and have it finally fixed.
We have the same issue. Meeting organizers are sending meeting invites and need a count of attendees (seating, food preparations etc.). When attendees select any option of "Do Not Send a Response" the Meeting organizers are not updated in the Outlook meeting tracking.
Not sure if this was said as this post goes back years. Maybe Microsoft could allow the sender to disable the "Do Not Send a Response" option per meeting email. This would allow the senders to force people to replay when needed. Setting it globally for all meetings/users via GPO seems heavy-handed.
Another option would be to have the "Do Not Send a Response" update the Outlook meeting tracking information with the attendees’ response. Is there a way to force this option? Again, sorry if these questions were asked.
I had noooo idea that this is what would happen, as I assumed I would accept, sans flooding emails. Anyhow, super frustrating after finding out that a meeting organizer hadn't prepared as they thought I wasn't attending a meeting.
Liz Smart commented
This feels like tables steaks for an option that says, Accept but don't send. Please fix this. I bet the waste created globally for superfluous emails globally is in the billions.
Tim Jahr commented
I've asked around to a handful of lifetime IT workers at my current job and previous ones, and so far every single person was surprised to find out this was how this work (myself included). Surely there's either a better way to handle this, or at least better wording to use on that label!
Meeting is automatically accepted when a delegate is added as an attendee
Consider the following scenario:
· A user has one or more delegates assigned to their mailbox.
· The delegates create new meeting requests, and include themselves as attendees.
In this scenario, the meeting is automatically added to each delegate's calendar as accepted, and an "accepted" response is sent.
Please add this option when delegates include themselves on invites, please, thank you!
Given this post over on the Office365 calendar forum, do we think this suggestion could be marked as "in progress"?
Please return this option so that a user can "Accept - Do Not Send a Response" so that it marks the event the invitee has Accepted as we use 'Reply All with IM' and it will not send IM invite if the Invitee is not marked as Accepted.
Just found out this doesn't show accepted in the Organisers calendar. Like many others, I've been doing this to avoid inundating peoples inboxes with emails and have been doing so for a number of years. Please fix.
I've always assumed that if I accept the meeting that the tracking status would change. Sure, if the meeting scheduler is outside my organization I wouldn't expect that but if I can see someone elses availability when I'm scheduling a meeting, why can't the tracking reflect my acceptance. I don't want my inbox crowded and I don't want to crowd others with accpetances
OMG - I haven't been notifying the meeting participate for years??!?!?!?!!? Wow, that's crazy - MSFT, please fix this. I always assummed it showed as I accepted and just didn't send the email notice to the organizer. WOW.
Bhavesh Shah commented
long time MS needs to fix this important feature.
Please fix this issue. I don't want to flood other's e-mails with responses, and I don't want to be flooded with e-mail.
Logged in 2016, still not fixed today. Super annoying for everyone working with Outlook.
C Wong commented
I don't want to be overwhelmed by receiving all " accept" email as response can be tracked in invitation. Need to improve the function even though participant use "Accept - Do Not Send a Response", it should still show in the tracking function with "accepted" instead of " none"