Suggest a Folder when Moving e-mails based on Prior History
In a constant battle to manage our Inbox, It would be great to have Outlook suggest a folder where I will most likely want to file an email based on my history. For example, if I receive a Monthly Revenue report from the same person each month and file it in a folder titled "Financial Reports", Outlook could have that folder highlighted for me when I press CTRL-SHIFT-V (or select the Move drop-down in the Ribbon) so that all I have to do is press ENTER to move that message. Folder suggestions could be made from prior email history and actions taken with emails in the current conversation. This would be a huge time-saver versus the current process of scrolling through the list of folders. Also when viewing an email, make it possible to determine the folder path that the email is in. On the email’s File>Info tab, there is “Current Folder: [folder name]” under “Move item to a different folder” but the folder path is not displayed, just the last folder of the path. Please display the full folder path and make it clickable so the user can quickly jump to that folder. Thanks.
The folders suggested when right-clicking the mesage should start with the folder where other messages of the same CONVERSATION are stored
The iPhone learns which email subfolder the mail was last moved to and this would be very useful if Outlook did the same when choosing 'Move...'
Jacinto Perez commented
Please add this kind of functionality to archive messages button in the right band https://youtu.be/gDZU3R6wF_Y
Is Simplyfile oneclick sugested move to folder button. Based in content and previous actions Outlook would be able to sugest a folder to archive the mail including "trash folder"
When viewing an email, make it possible to determine the folder path that the email is in. On the email's File>Info tab, there is "Current Folder: [folder name]" under "Move item to a different folder" but the folder path is not displayed, just the last folder of the path. Please display the full folder path and make it clickable so the user can quickly jump to that folder. Thanks.
1. Have a 'Search folder' field when trying to move one message, avoiding to scroll down through all teh 120 folders (in my case)
2. One of the suggested folders should be the one where the other messages of the conversation are already stored.
Art Carlucci commented
The "Move Item" pop-up window should have a search box at the top to filter among the matching folders and sub-folders whether expanded or collapsed; similar to how Outlook for Mac operates.
When using the MOVE ITEM shortcut in mail, you have the option of choosing from the 10 most recent folders or you can MANUALLY navigate to the appropriate folder via the OTHER FOLDER option.
There needs to be a SEARCH FIELD so you can type in/search for the folder name exactly the same way you do with Outlook on Mac
Please increase the number of folders you can move emails to from the Quick Access Toolbar. There are currently only 10 folders visible in the dropdown. There should be at least 20, or an option to set the number of folders you see here.
right click an email folder, which will then appear as first choice in drop down list on selecting " move"
Ismael Dambros commented
I can't understand.. It's so easy to delete an email and to hard to archive it. I know a lot of users that uses the trash folder as your archive. We need just one finger to click on delete key and dozen to archive. I stopped to use outlook since gmail arrived. But now I have an integration with CRM that works better with outlook. I don't know what is worse.. change my CRM or use outlook.
See Gmail for a simple execution of this very important productivity feature. In Gmail, after I read an email, I drag it to a folder, just like in Outlook. In Gmail, when the next message arrives in my inbox on that thread, it's already tagged to that folder and visible there, as well as in the inbox. In Gmail, if I then press the "archive" button, the message leaves the inbox view, but remains visible in the folder(s) it's been tagged to. The Outlook equivalent solution could be a button, visible in the inbox when you have selected a threaded message, that saves the thread to the same folder(s) it's been saved before. Should be easy to implement, easy to understand and a HUGE improvement to the flow of managing inbox. This is my #1 frustration as an Outlook user...
David Ting commented
When the user wants to file a selected item into an Outlook folder, they click Move in the Ribbon, then click "Other..." to display the full list of available folders. However, the window that displays the folders is always fixed at a certain (small) size, resulting in the need to do a ton of scrolling every time! So frustrating when you have a nice 4K display that has the resolution to show a ton of folders -- but you are restricted to a tiny search box. Please allow the user to resize the folder display box, so that more folders can be displayed at once.
let us choose default directory or an option that goes back to last file you saved in. i need to save photos constantly that are not "attachments" but embedded , thanks apple.
Wilma Nedermeijer | Nedermeijer Office commented
Provide an option to use 'Move to folder' as 2nd action when creating a new e-mail' is your first option.
Humberto Sa commented
Normally we create specific folders for better organization and tracking.
Let's say emails with subject "Project A status" are always moved to a folder "Project A". Anytime i sent an email or receive an email I have to manually move it to that specific folder for better organization.
when opening an email from inbox that has an email thread located in a specific folder, prompts the user if he wants to move that email to that folder. Same logic applies when replying to the email.
Mark Krisburg commented
YES! I was about to make the same suggestion, based on how an email subject or sender had historically been filed in the past. But, you beat me to it.
It really is tedious to be always filing emails, but tagging and catories do not offer the same granularity as a heirarchical folder system.
Guenther, Larsen commented
Outlook 2016 for Mac has a great feature: When moving an email to a folder, the selction box has a search field with the cursor already in; now you can type a few letters and quickly all folders matching your search are displayed, can be selected with the down button and RETURN finishes the folder selection and the email is moved. Now allowing a convenient keyboard shortcut to it like CNTRL SHIFT M makes sorting away emails into folders nearly a fun activity!
While the MAC products normally lack features, in this case they are far ahead. Please optimize user experience and put a quick search field into move to folder and give this a keyboard shortcut.
Thomas Widmer commented
Please allow to Pin Folders to the list of recent folders under "Move".
(Other option: Make the list longer --> separate suggestion)
Thomas Widmer commented
I like the function, but please make the list or recent folders under "Move" longer or even better provide a parameter for the user to set their desired list length.
(Other option: Pin folders to the list --> separate suggestion)
Petar Spiridonov commented
Dear Microsoft team,
Outlook is my most valuable every day tool for managing the business. It would be extremely time saving if there is feature, that suggest to which folder to move the inbox message. I use a lot of folders. Each time I have to find the right folder in order to move the message in it. It would be very convenient if based on the previous messages from the same conversation, already moved to a particular folder, there is a fast one click feature to move the message to the same folder. iOS has already a similar feature activated in their mail application.
Thank you for you support.