Desktop Notification settings for different accounts in Microsoft Outlook 2016
Option to set different desktop toast notification settings for different accounts configured in Microsoft Outlook 2016 option to either receive desktop notifications for email sent to specific email account. Currently we can't set different settings for different accounts. Also extending them for Calendar items would be an added benefit. Being able to move the alert box to the upper left corner of my right monitor kept the alert notification out of the way but very noticeable. I am running Windows 10 and Outlook 2016. Also an option to have Quick response to Notifications (e.g. When receiving a mail, you can respond in the notification flag, or In Calendar quick answer by Accept, Reject, Propose a new meeting.
Also, return back the Desktop Alert Settings button, so that we can customize Outlook notifications, such as color, font, etc.
We are all accustomed to changing notifications for each email account on our mobile/smart devices, that feature would be a HUGE improvement in Outlook too.
I use outlook to link personal and business accounts, and they don't all have equal priority. Having custom sounds (taskbar icons, alerts are a bonus, but sounds at least) for each account will allow me to choose if I want to check the message, or stay in my current application.
Brendan Batchelder commented
Notifications have taken a huge step backwards and are now unusable.
- can't move them
- can't acknowledge them with x
- floods notification center, necessitating 'close all' and making notifications unusable
Personalize notification banner per accounts, when using 1 and more accounts on outlook, a feature similar to mobile notifications,
Outlook • email@example.com • 10m
Messa subject goes here
message preview goes here
Heather Bielen commented
Please have an option to only show the new mail notification for the default email/mailbox. Currently I have 3 mailboxes, include my default mailbox and the new mail notification comes up every time a new email is received in any of those mailboxes. I am not responsible for managing the other two mailboxes so I've just started ignoring the notification.
John Erwin commented
Notifications Quick Answer,
have an option to have Quick response to Notifications (e.g. When receiving a mail, you can respond in the notification flag, or In Calendar quick answer by Accept, Reject, Proposed a new meeting, also showing what the person's calendar looks like on that day.
Now that my desktop alerts only show in the bottom right of my left monitor (I use dual monitors), I miss most of the alerts. Being able to move the alert box to the upper left corner of my right monitor kept the alert notification out of the way but very noticeable. I am running Windows 10 and Outlook 2016.
As a participant on a HelpDesk with a shared mailbox for the HelpDesk, we receive all notifications for the HelpDesk. When I am not on rotation, I would like the option to disable the notifications for the secondary account. Obviously the HelpDesk is not my primary mailbox and, when I am not "on call" then I really do not want to see the notifications for the shared mailbox.
PLEASE ADD THIS FEATURE!
HAVE A NOISE ALERT FOR CALENDAR ITEMS!!
Tex Nolan commented
Having different sounds for different items would be awesome.
Items meaning different recipients, different events, different accounts.
recipients - I want my companies "all" emails to have one sound, and my bosses and their bosses emails to have a different sound.
events- ones that I am attending to sound different then the ones I am tentative on..
accounts - if the above was able, than the accounts wouldn't matter, but if the above is not possible than different sounds for accounts would be nice
Realistically this is 2018 and we have had people in space for how long? But we can't set up sounds on are Microsoft products! LoL
I have two accounts in my Outlook. I only want notifications (envelope icon) from one of them, but it appears it's all or nothing. I know I could shut the envelope off, but then I would have to have a rule for the box I want and I certainly don't want a sound or a desktop alert.
need to be able to turn on notification noise for 2nd email address, when getting new inbox
For users with multiple accounts in Outlook, the Notification Popout, which alerts of a new email, should say which account it is in. As it is, clicking on this popout notification simply makes it disappear. Then the search begins to find which mailbox it arrived in, and how deep into the box it has fallen. It's like being told you have a phone call on hold, but not which phone it is on, just which building the phone is in. You can see how frustrating that can be.
Coming from Google Calendar, it's very frustrating not being able to set multiple notifications for things. This is a key strategy for me to be able to better manage far out but large items.
It would be nice to be able to turn off/on email notifications for each calendar. When you manage someone's calendar irregularly, it is annoying to always receive email appointment requests, and even more of a pain to repeatedly gain access and remove it. If this feature exists, it is extremely hidden and nothing comes up in the Help Search bar when you start to type in "Notification"
There used to be an "X" in the corner of desktop alert notifications for new emails to dismiss them. This has been replaced with an arrow to go to the new message, which is redundant since clicking literally anywhere else on the notification already took you to the message. Now there is no way of getting rid of the notification except to wait for it to go away on its own after a minute or so.
Just put the "X" back!
There should be an option to use different types of notifications. I often leave an email unread so that I review it but I would love a way to have a notification to review it in 20 min or a couple hours. A popup notification that shows up in the bottom right hand corner would be best.
The new notifications on the bottom right side in a grey box that pop up all the time now are very distracting. It's hard to find how to remove this option. Suggest an easy right click to stop these types of notifications.
Tommy Wilde commented
Allow different notification sounds for different mailboxes, or allow notifications to be adjusted (off/on/toast) by account.
I manage 6 accounts. I only need notifications for 2 of them.
The others don't need to be managed as closely.
Wynn Smith commented
I'm proposing a big idea here. I chose the Calendar category but notification management is needed within the OS for all things that notify. Currently Notifications are unmanageable.
Notification methods which should be checkbox selectable include:
Read Notification Audibly
Toast (please give us a link in the notification area to a toast log in order to see the toasts that disappear too quickly or go unnoticed.)
Email - reminders and notifications show up in my inbox
Bluetooth (yes. treat this as a selectable item, separate from sound, with an option to read the notification only with Bluetooth.)
Vibrate (even when system sound is enabled)
Vibrate (when system sound is set to vibrate or off)
Pop-up, with selectable color
For Outlook, we need to set defaults and we need each mailbox to be separately settable from defaults and from other mailboxes. Each calendar should be separately settable from other calendars. Specific Senders, appointments and Events should be settable, independent of defaults or its parent settings. (i.e. My Wife's Birthday is not just another appointment)
The management module must be available in my desktop, tablet, and phone, with an option for local settings that can override a shared user profile. (i.e. Maybe I don't want notified by both the tablet and phone)
Such a notification system must be a module built-in to the OS. It must provide an API for all applications which choose to use it. It must underlay and expose the exiting Notification System so that existing apps can be managed using the newer options.
I just spent a year away from my Windows Phone, having been fooled by the hype surrounding the competitors. In my opinion, a major reason for carrying a smart phone is to keep constantly up-to-date on the events which impact my life. The Windows Phone is already ahead of the competitors when it comes to using Live Tiles and using Bluetooth as a notification system for SMS, for example. Nevertheless, it is far from adequate due to unwanted notifications that interrupt my day, and from missed notifications that came and went without being noticed. The Notification Management System proposed here, will allow the Windows Phone to become the best tool for keeping up with all the events of life.
It should be possible to assign a different background color to the desktop notification window for each shared mailbox account that is included in the profile.
I want to disable the notification for a selected mailbox.