Improve the "Manage rules and alerts" or there should be a rule like "Move after I read" the emails in Outlook 2016
The rules and alerts are powerful and very important in properly organizing Microsoft Outlook inbox. However it has been observed:
The User Interface is old. The dialog cannot be re-sized and managing many rules becomes tedious.
All the rules are not compatible between web version and desktop client even when the features are available on both. While not having some sounds or special events on the web version can be understandable, not being able to categorize the emails is annoying. It would be nice to have some "cleanup features" to review the rules. Also Creation of rules to automatic categorization events would be an added benefit.
We would love to see some improvements there like "Move after I read" emails in Outlook 2016.
Renee McMaster commented
Add a file number field/make it so that you can make a rule that that email goes to a folder with the corresponding file no. Ie. Email to Mr. Smith goes on file no. 1234. Email gets autofiled to folder called "1234". Have option for this field to only show internally.
An option already exist to mark as read emails when you delete them manually but not when it's the rule which do that.
William McCusker commented
Need "Purgatory" box between Junk and INbox. Rules should be applied between Junk and Purgatory box to pre sort before I decide to allow tham inot my other boxes perticularly my inbox!
Marc Goldstone commented
When creating a rule using a template the box for stop running subsequent rules is checked by default. Also when running the new rule even when that box was manually cleared it is checked thereafter. Looks like that flag (box) is used for two or more purposes. It should not be altered when running just the one rule.
My mailbox is on EXO and I am using Outlook 2016. I had a user also on EXO, report when they go to their mail rules, they get a pop up to select if it should use the rules from the Client or Server. They are consistently getting this popup. I went to my rules and noticed the same popup. I opened my mailbox in OWA and all appeared well. I created a new rule, now when I open my mail rules in Outlook I have this warning "There are rules created with a different version of outlook or outlook web access that are not shown" and I don't see my new rule.
Rick Coleman commented
Tues, 11-19-2019 I receive store ads in my email, that I have filed directly into a specified folder via a rule. If I need a item, I can go to the folder that has the ads for the thing I want to purchase, and read through the ads (otherwise, I don't read the ad at all). I'd like to set up a rule to delete the ads older than 3 weeks in a folder, so they don't keep piling up. My wife would like this ability as well, since she gets more ads than I do.
Export / import rules
Quando si importano delle regole in outlook, le cartelle dovrebbero essere create automaticamente sul nuovo pc...altrimenti si fa il lavoro 2 volte
When importing rules in outlook, the folders should be automatically created on the new pc ... otherwise you do the job twice
Aaron Britton commented
I have several rules setup which can automatically mark emails as read and move them to a separate folder.
When an email is received which meets the rule's requirements, the email is marked as read and move the the required folder, however the new email icon is still being displayed.
You can't create inbox rule to filter/move mails if your (personal/group) address only CC or BCC! This would be necessary in business correspondence.
Swapnil Aptekar commented
currently Inbox row color is, theme color , allow user to set the color of row based on sender or subject (rule base)
allow directly to set the row color by right clicking on it (in grid).
Silvan Huber commented
Allow us to use Quicksteps within Rules.
I like using Quicksteps to perform several tasks at once by just clicking one time (e.g categorize copy and move mail).
At the same time I set up often almost the same settings within rules...
I only need to notify a given recipient of my holiday leave once. On every receipt of an email they are sent an out of office.
I would like an option to turn on, which reads:
'Only send once per sender based on email'
The rule being that if I receive an email from email@example.com and my out of office is sent, that Bob can email me again during my leave time without being updated of my same leave each time.
This option would need to work based on a specific out of office set up, using a unique ID so that future out of offices were sent to Bob.
When a meeting or appointment is added to a group or shared calendar, there should be a way to notify a specific group or person that a new item has been added. An alert, invite to add/or auto populate to personal outlook calendar would be very useful.
I'm trying to create a mail rule to reply to certain list-based messages that we receive. To reply, it needs ot go to the REPLY-TO address as the FROM address is a no-reply/invalid/unreachable email address.
I have set up the mail rule, and set to send a reply, but there's no way that I can select to have it sent to the REAL reply-to address instead of the FAKE sending address.
Agregar la opcion dentro de las condiciones "Recibir y reenviar correos en un DIA determinado"
Add the option under the conditions "Receive and forward emails on a given DAY"
Sugiero que las reglas puedan tener la opción (dentro de las condiciones a cumplir) que el correo seleccionado solo pueda ser recibido y reenviado en un DIA determinado. La opción “Un rango de fecha determinado” no es muy útil ya que la fecha NO ES FIJA sin embargo EL DIA SI ES UN DIA FIJO.
I suggest that the rules may have the option (within the conditions to be fulfilled) that the selected mail can only be received and forwarded on a given DAY. The option “A certain date range” is not very useful since the date is NOT fixed however THE DAY IS A FIXED DAY.
Please implement AND, OR, XOR, and conditional actions. This would let many people compress rules and make them more user readable.
For example I have a rule that moves email to a folder when it comes from a certain email domain. I also have a rule that moves email to that folder when it's sent to that email domain (because I'm part of a mailing list). Those rules are duplicated because I'm only interested in emails to and from those emails that have certain keywords.
So I have four rules in the place of a rule that might run like this
(IF email from <address> OR IF email to <address>)
IF email contains any/all <keyword list>
move to <location>
move to <alt location>
The idea is that this rule will check all incomming email body links and f the viewable text does not match the address url then the message is flag (not blocked), so the user knows to be more carefull with the message.
In addition it would be nice to use this condition to move these messages to a seperate "Petential Phishing" folder. This would help reduce users not paying attantion to potential phisning attacks with false text over links
Add a rule that stops notifications from going off for whatever mail gets flagged by that rule, so you can set up automatic emails to go into a folder and wait until your in next to read. And important hand written ones will still come through.
Prabhakaran Kasinathan commented
- I often get too many SPAM email addresses. I have a plugin to mark as spam and block it, this creates a rule. But each email addresses take one rule, and now I reached the upper threshold limit of having rules.
- I would recommend a rule that can have many email addresses to be blocked
- I would recommend a export file that can be read easily by a text editor, for example, I can then copy paste the email addresses. Current interface is not suitable for it and the export file cannot be handled by any other application.
Please display hidden rules.