Allow mail-items to be tagged in Outlook 2016
Using "Categories" for emails is not always useful because they a) need to be created in advanced and b) are then cumbersome to use if there are many. A much, much more comfortable tagging would thus be required. This could work similar to online-sites where you simple can "type" multiple comma-separated strings. If a string is recognized to be "existing" in the current database, it is potentially auto-completed. This "tags" field is stored with the mail item and can be easily searched/filtered for. Or even better provide an option to mark emails with a "Star" sign so we can search Starred emails.
SAVI LYNN commented
this has been here since 2016 and we still have no tags?! seems illogical.
Tejas Vadalia commented
The search for email based on your keyword will be very useful. If tagging feature can be added for individual email then it can be classified with tagging allowing the individual to search with tagged keyword
allow again to run scripts in the rules
Aaron J commented
On-demand hashtags and dynamic search folders based on those tags would make Outlook considerably easier to manage. I've wanted to be able to bucket an individual email into multiple "folders" a la Gmail for well over a decade -- it's long past time. I'm tired of being chained to an antiquated hierarchical folder system.
Hashtags are very similar to categories except that they are very dynamic and do not require extensive setup. I currently create categories manually, and corresponding rules to apply categories to emails whenever certain hashtags are used.
My life would be so much simpler if I could simply use hashtags and sort my emails by hashtag in the same way I can sort my email by categories.
Tagging Activity to the folder items. At times you have to give handoff if there is an option to add sticky to the line items it will be great and becomes easy for businesses with shared folders. Its a small thing but I am sure will be used a lot.
Ability to add multiple tags to messages for faster subject search, like hashtags. Free keying topics beyond the short list of categories available would help for those of us who would rather not have a million folders to organize emails. This would prevent me from replying to myself with the topics included so that that specific email will come up in a specific search later.
Add the option for tags. For instance we use outlook for clinical appointments, but they are for varying reasons. It would be useful to be able to tag these appointments with the reason and be able to set the appointment as cancelled, attended or did not attend.
Sebastian Pietrzyk commented
tagging emails but also adding notes to them would be great feature
Cornelia Didden commented
Kennzeichnen von E-Mails
Ich benötige eine Möglichkeit E-Mails individuell als gelesen zu kennzeichnen, wenn das E-Mail Postfach von mehreren Personen in einem Netzwerk genutzt wird. Früher konnte man das!! Da konnte man die E-Mails mit verschiedenen farbigen Kästchen im Flag-Bereich markieren und wir haben jedem Mitarbeiter seine Farbe zugewiesen und wenn eine E-Mail mit allen Farben gekennzeichnet war, konnte sie aus dem Posteingangsfach entfernt werden. Jetzt quillt der Posteingang über und wir fragen telefonsich untereinander, wer welche E-Mail gelesen hat. Sehr lästig und sollte in unserem technischen Zeitalter auch nicht mehr nötig sein. C. Didden
I need a way to mark emails individually as read when the email inbox is shared by multiple people on a network. It used to be that !! Since you could mark the emails with different colored boxes in the flag area and we assigned each color to his staff and if an email was marked with all colors, it could be removed from the inbox. Now the inbox swells and we ask each other who has read which e-mail. Very annoying and should not be necessary in our technical age. C. Didden
CHRISTIAN MEINDL VON ADAMOVICH commented
I deeply agree with the tagging option. In the e-mail window, below the original e-mail subject, could be a editable field named "Tags" and there would be a place to write them. The Outlook could even recognize the sender and perhaps the subject and propose already used tags to mark that e-mail. The user could agree, or not, add new tags. This field should be an auto-saved field, without necessity of a save button. Just a agree with tags, or clear tags button.
My colleague told me that we can re-install the office to fix this issue.
Microsoft have messed up the replied to icon in Outlook so that it works in about 10% of cases. If you can't fix this, at least allow users to manually tag emails that they have replied to. The current state of affairs renders Outlook unfit for purpose.
Liviu Bica commented
categories is just not enough! tags would be a second choice for filtering or searching outlook elements (tasks, contacts, events, ...)
Akhil Puri commented
you need to include wrap in quote tags if people want to quote a specific part of a previous email
I use the "checkbox" tag in OneNote all the time, and it would be really useful to have this tag in Outlook. Overall, the available tag selection in Outlook is pretty limited. It would be nice to mail items tag.
Tags should be preserved in the header section of the email (I.e. hardcoded in as an additional field) that is usually obscured from front end UI. That way the tag remains with the email and potentially can be used by other programs.
There should be a message box or a warning strip at the top of the email that highlights to the user that tags exist within the header and gives the user the option to clear the Tags, if the user wishes. That way you always have the control to clear tags.
What also would be great; if not already apparent would be integration with flow, power apps and SharePoint. I.e.
Flow = automatic grouting of emails based on tags
Power App = Ability to add tags to notifications sent via power apps
SharePoint = tags preserved and promoted to SharePoint metadata columns, if email is forward to S.Point orsaved within S.Point via any other method.
Great idea I have wished for this feature for outlook for years. I found a few third party products which cover some of the use case; however, out of the box MS is by far the preferred option. It is a nightmare trying to convince C-suite or SOC to allow third party products in regards to email functionality.
Nitin Agrawal commented
Often, People change the subject of email. Mostly to get attention. But then it sometimes deviates from the topic, multiple mail chains gets created on the same topic and the conversations is not efficient. As a result, People often miss some or the other conversations/responses and finally it becomes very had to look up or follow the conversation as it is now scattered.