Allow mail-items to be tagged in Outlook 2016
Using "Categories" for emails is not always useful because they a) need to be created in advanced and b) are then cumbersome to use if there are many. A much, much more comfortable tagging would thus be required. This could work similar to online-sites where you simple can "type" multiple comma-separated strings. If a string is recognized to be "existing" in the current database, it is potentially auto-completed. This "tags" field is stored with the mail item and can be easily searched/filtered for. Or even better provide an option to mark emails with a "Star" sign so we can search Starred emails.
Cornelia Didden commented
Kennzeichnen von E-Mails
Ich benötige eine Möglichkeit E-Mails individuell als gelesen zu kennzeichnen, wenn das E-Mail Postfach von mehreren Personen in einem Netzwerk genutzt wird. Früher konnte man das!! Da konnte man die E-Mails mit verschiedenen farbigen Kästchen im Flag-Bereich markieren und wir haben jedem Mitarbeiter seine Farbe zugewiesen und wenn eine E-Mail mit allen Farben gekennzeichnet war, konnte sie aus dem Posteingangsfach entfernt werden. Jetzt quillt der Posteingang über und wir fragen telefonsich untereinander, wer welche E-Mail gelesen hat. Sehr lästig und sollte in unserem technischen Zeitalter auch nicht mehr nötig sein. C. Didden
I need a way to mark emails individually as read when the email inbox is shared by multiple people on a network. It used to be that !! Since you could mark the emails with different colored boxes in the flag area and we assigned each color to his staff and if an email was marked with all colors, it could be removed from the inbox. Now the inbox swells and we ask each other who has read which e-mail. Very annoying and should not be necessary in our technical age. C. Didden
CHRISTIAN MEINDL VON ADAMOVICH commented
I deeply agree with the tagging option. In the e-mail window, below the original e-mail subject, could be a editable field named "Tags" and there would be a place to write them. The Outlook could even recognize the sender and perhaps the subject and propose already used tags to mark that e-mail. The user could agree, or not, add new tags. This field should be an auto-saved field, without necessity of a save button. Just a agree with tags, or clear tags button.
My colleague told me that we can re-install the office to fix this issue.
Microsoft have messed up the replied to icon in Outlook so that it works in about 10% of cases. If you can't fix this, at least allow users to manually tag emails that they have replied to. The current state of affairs renders Outlook unfit for purpose.
Liviu Bica commented
categories is just not enough! tags would be a second choice for filtering or searching outlook elements (tasks, contacts, events, ...)
Akhil Puri commented
you need to include wrap in quote tags if people want to quote a specific part of a previous email
I use the "checkbox" tag in OneNote all the time, and it would be really useful to have this tag in Outlook. Overall, the available tag selection in Outlook is pretty limited. It would be nice to mail items tag.
Tags should be preserved in the header section of the email (I.e. hardcoded in as an additional field) that is usually obscured from front end UI. That way the tag remains with the email and potentially can be used by other programs.
There should be a message box or a warning strip at the top of the email that highlights to the user that tags exist within the header and gives the user the option to clear the Tags, if the user wishes. That way you always have the control to clear tags.
What also would be great; if not already apparent would be integration with flow, power apps and SharePoint. I.e.
Flow = automatic grouting of emails based on tags
Power App = Ability to add tags to notifications sent via power apps
SharePoint = tags preserved and promoted to SharePoint metadata columns, if email is forward to S.Point orsaved within S.Point via any other method.
Great idea I have wished for this feature for outlook for years. I found a few third party products which cover some of the use case; however, out of the box MS is by far the preferred option. It is a nightmare trying to convince C-suite or SOC to allow third party products in regards to email functionality.
Nitin Agrawal commented
Often, People change the subject of email. Mostly to get attention. But then it sometimes deviates from the topic, multiple mail chains gets created on the same topic and the conversations is not efficient. As a result, People often miss some or the other conversations/responses and finally it becomes very had to look up or follow the conversation as it is now scattered.
Quitar las Categorías y añadir Etiquetas como otros programas.
Remove the Categories and add Tags as other programs.
Las categorías son muy difíciles de gestionar. Office debería adoptar las etiquetas en todos sus programas para los documentos. Ayuda mucho en la clasificación y búsqueda de información. Algo en lo que sus programas están muy retrasados respecto a la competencia
The categories are very difficult to manage. Office should adopt the labels in all its programs for the documents. It helps a lot in the classification and search of information. Something in which their programs are far behind the competition
why are there no tags in Outlook (additional or instead of categories) or am I just too stupid to find them? Categories are not suitable as keywords for mails, appointments, tasks etc., categories are not hierarchical and the search function does not integrate categories sufficiently
Check out "SimpleTag". It has changed my life.
I can't believe this doesn't already exist.
Agree with need for #tags for Outlook. I have so many cases where I want to keep an email in my archive and would prefer to do this via tagging rather than folders. For example, I may file all correspondence on a specific project in an archive folder. Within that folder, I'd like to be able to tag things like #Forecast #Budget for easy finding later.
Taylor Blanchard commented
Allow User to "Tag" Email to a Group Via Column in Inbox. Provide Option to File All Tagged Emails to Associated Groups at Once
Benson BS Kung commented
Gmail had a good feature call "Tag".
For example, while had a product call "A", it had a problem of "X" and "Y". Another product "B", also had problem of "X" and "Z". Another Product "C", had problem of "Y" and "Z". Outlook how to manage our arrange our mail into folder?
If folder manage by Product.. A,B,C. Then hard to refer Problem X for all product.
If folder manage by Problem..X,Y,Z. Then hard to understang what's go wrong with product A.
I always having problem which folder shall I move to.
In GMAIL, can "Tag" with [Product A], [Product B], [Product C], [Problem X],[Problem Y],[Problem Z].
While click on Tag [Product A], all problems related to this Product will show.
While click on Tag [Problem X], all products related to this problem will show.
All mails still remain at Inbox, just need to select Tag.
- So that you can address different people in an Email.
- Their name will be highlighted. (like Hyperlink)
- They get notification (e.g. in my Task tab)
* They do not need to read the whole Email to find their name.
* They will not miss any email between thousands email everyday.
* To Do list will be automatically created.
Parikshit Koya commented
Just like new outlook has allowed us to tag individual addressees with @User, #Tags should also be introduced.
This would allow us to not only search items quickly, it will be more effective than the subject for relating to the conversation.