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How can we improve your Desktop Outlook 2016 experience?

Add search field for folders when moving items to another folder

In Outlook 2016: I have many new incoming mails every day from different people with different topics. All mails of one topic should be placed in one specific folder but not in "Incoming". So I have a huge number of subfolders in my post office box. Actually, I pick one or more mail(s) from "Incoming" an place them e.g. in the folder "Verbesserungsvorschläge". Because of the huge numer of folgers and subfolder, I need some time to find the folder "Verbesserungsvorschläge". So I thought about to use the function "Element verschieben" ("Move element" or something like that). But there I have the same problem. I need too much time to find the destination folder.

My idea of improvement:

A search field integrated in "Move" to find the destination folder by typing the first letters of the destination folder, e.g. I type "Verb" and the intelligent serch lists me the results "Verbesserungsvorschläge" and "Verbesserungswesen". Than, I can select my favorite destination folder an press OK. The mail from the "Incoming folder" has moved to the folder "Verbesserungsvorschläge" and I saved much time without manual searching by eyes.

Also, when moving between folders, especially mail folders, make the default cursor location the search box, so I can start typing my search immediately.

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peter.uhlmann@murrelektronik.de shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

95 comments

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  • Ashish Shah commented  ·   ·  Flag as inappropriate

    Every prominent mail app has this feature. It is quite irritating Microsoft has not included this feature and it has been more than 2 years since this idea is posted.

  • Philipp Gaertner commented  ·   ·  Flag as inappropriate

    If the folder list on the left is too long you normally use the "move" button in the home menu section. Then you see a list of recent folders but if you move to multiple different folders than a search box would be great like already available in Microsoft OWA (web mail access). Otherwise you need to click on "other folder" and then need to scroll to the folder which takes time.

  • David commented  ·   ·  Flag as inappropriate

    A search field in the "OTHER FOLDER" window after right-click MOVE.

    Outlook app has it.

    Folders help keep things organized, when you have a large list of folders, scrolling slows you down. You can only use the first letter of the folder to get close alphabetically.

  • Steve commented  ·   ·  Flag as inappropriate

    Office 365 Subscription: Outlook

    At present, when you want to "move an email", you need to go through a cumbersome process of selecting from a "recent folder" or you have to select "other folder" and then navigate to the specific folder.

    On the Mac, you have a "search bar" where you can just type in the name and it lists the folders as searched. This is the same for Outlook on iOS.

    As Windows is most likely the flagship product, you would think teh desktop version would have all of the features of the Mac and iOS

  • Anonymous commented  ·   ·  Flag as inappropriate

    When moving to folder, provide the option to search for folder name, rather than selecting it. GMail provides this feature and it is very useful, saving time when moving mail out of inbox/sent items.

  • Klaus commented  ·   ·  Flag as inappropriate

    PLEASE PLEASE PLEASE add the "search for a folder by typing" functionality to the desktop version of Outlook!

  • Klaus commented  ·   ·  Flag as inappropriate

    PLEASE PLEASE PLEASE add the "search for a folder by typing" functionality to the desktop version of Outlook!

  • Jonathan Webb commented  ·   ·  Flag as inappropriate

    YES PLEASE - this functionality is available in the webmail / Office 365 version, but not in Outlook itself. I'm tempted to start using webmail constantly (until this is added) because of how much time this saves.

  • Norm commented  ·   ·  Flag as inappropriate

    This is a must have feature that needs to be added. I actually wait to get home and use my Mac at home after hours because it takes so much less time to find folders and file emails on the Mac. This is ridiculous that Outlook for Windows doesn't have this feature yet.

  • Juan Carlos Puentes commented  ·   ·  Flag as inappropriate

    When moving a message to a folder, you currently have to surf across all directory folders to look for the right folder to move the message.

    In Outlook for MAC, Microsoft has already implemented a function to just type the name of the folder and Outlook automatically shows the folder that match the name while you are writing..... is a very fast way to organize mails in folders.

  • Mark Pritchard commented  ·   ·  Flag as inappropriate

    What's irritating is that this capability exists in the web app. It confounds me that it isn't in the desktop app.

  • queen__frostine commented  ·   ·  Flag as inappropriate

    It boggles my mind that Outlook hasn't made this a standard feature yet. This issue causes me to forgo filing my emails most times because it would take up literally hours of my work week. And then I end up drowning in the black hole that is my inbox.

    It wouldn't be so bad if you could at least customize how the folder list was displayed, such as opening a window that spans the entire height of your screen instead of the tiny, sick joke of a window that currently opens when you want to move it to another folder. Or being able to highlight the names in different colors or changing the font color or bolding or ANYTHING to make quickly finding folders easier...

    I would still much prefer to be able to just start typing the folder name and then be presented with my folder options.

  • Dominic commented  ·   ·  Flag as inappropriate

    When moving an email into a subfolder (for example Ctrl+Shift+V while a mail item is selected) the "Move elements" form which pops up shows the folder structure of your mail account. You can use arrow keys to navigate quickly or start typing the name of the folder you want to move the email item to, but this only allows a quick navigation to the top folder structure.
    A search field which allows entering the name of the destination folder would be very helpful. Search should of course include the complete folder structure.
    Interestingly the Outlook iOS App already has this feature.

  • Nate Baker commented  ·   ·  Flag as inappropriate

    As I go through my email list, I know the folder it needs to be in, but it takes too much time to look for it through the folder tree. Outlook for Windows should reflect Outlook for Web and provide the ability to search for a folder by typing in the folder name.

  • Patrice Thivierge F. commented  ·   ·  Flag as inappropriate

    When moving an email to a folder it is necessary to have the search feature otherwise it is really time consuming. It already exist in the online version. The plugin SimplyFile seems to do the job, however a such trivial feature should be part of outlook. Thanks for considering adding this feature.

  • Jamie Church commented  ·   ·  Flag as inappropriate

    This is something that has been an annoyance with the Outlook client for years. When I want to put an email in a folder on my iPhone Outlook client, it has a convenient search box so I don’t have to scroll through and fish for the folder. But on the PC version, there is NO search box.

    It would be a very nice enhancement for the product team to add that same search box at the top of each context window.

  • Neil Bather commented  ·   ·  Flag as inappropriate

    You really need to add a search option to the move folder option on desktop Outlook. I moved from Mac and this was an option, it is also available in the browser version of 365, so I have to login online to file emails as the desktop version is time consuming. Would save people with many folders so much time organising their emails.

  • Tobias commented  ·   ·  Flag as inappropriate

    When I right-click on a mail and select move a new dialogue comes up. Since I have a lot of folders, it is really hard to find the one I am looking for. Having a search field so locate the right folder would be great.

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