Add search field for folders when moving items to another folder
In Outlook 2016: I have many new incoming mails every day from different people with different topics. All mails of one topic should be placed in one specific folder but not in "Incoming". So I have a huge number of subfolders in my post office box. Actually, I pick one or more mail(s) from "Incoming" an place them e.g. in the folder "Verbesserungsvorschläge". Because of the huge numer of folgers and subfolder, I need some time to find the folder "Verbesserungsvorschläge". So I thought about to use the function "Element verschieben" ("Move element" or something like that). But there I have the same problem. I need too much time to find the destination folder.
My idea of improvement:
A search field integrated in "Move" to find the destination folder by typing the first letters of the destination folder, e.g. I type "Verb" and the intelligent serch lists me the results "Verbesserungsvorschläge" and "Verbesserungswesen". Than, I can select my favorite destination folder an press OK. The mail from the "Incoming folder" has moved to the folder "Verbesserungsvorschläge" and I saved much time without manual searching by eyes.
Also, when moving between folders, especially mail folders, make the default cursor location the search box, so I can start typing my search immediately.
peter.uhlmann@murrelektronik.de
shared this idea
121 comments
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Richard Pickles
commented
I can do this when moving emails using outlook on MAC but not on windows - need to get this feature added
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Michele
commented
We absolutely need global search in Outlook desktop, it must search inside EVERY mailbox and inside EVERY subfolder both for personal mailboxes AND shared mailboxes!
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HP
commented
I made a workaround to do this.
Creating a quick step and adding a shortcut "Shift-Ctrl-3"
Then I select "move to folder" with the option "ask for folder"
(If needed let mark the message as read.)
Now the difficult part!
The stupid office cant see sub folders if they aren't unfolded.So the first Time (only) a day, when starting this quick step - I have to select the Inbox and press the "*" key twice to open all subfolder ( works on the left side the same way).
Now I'm starting to type the first characters of the subfolder and the selector jumps to these folders. (By the way this is a general list functionality in most applications)
Finally hit return.
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fran
commented
Move emails to Folder using a shortcut to search Folders. In the same way that Outlook client for MAC works, when you want to move an email to a folder, using a shortcut you could search the folder into a search box.
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Chris Faber
commented
Too many clicks to find a folder. on my PC. This feature is on the Mac version currently! It is very handy. Why not on PC?
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Umesh Mishra
commented
When we move emails to different folders in Outlook, we need to browse through a target folder . When we have a huge number of folders, it is time consuming and annoying to find the target folder. If there could be a feature just search the folder in that small box , that will be really helpful.
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Eugene Brodetski
commented
Ability to search folder names, and jump to that folder.
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Dave
commented
In other words, make Outlook for Windows act like Outlook for Mac. This is especially frustrating to me that when I use Outlook on my Mac, I can use Cmd + Shift + M and type the first few letters of the folder name to quickly move my email, but when I switch to my Windows computer, I have to actually scroll through hundreds of folders to find the correct one. The fact that this feature exists for the Mac (and has for some time) and not in the Windows version makes me think this is very intentional.
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John Backer
commented
The web version of Outlook has a much better logic - it displays recently used folders as well as a type-ahead box. I love being able to just start typing the name of the folder if it's not displayed, which saves a lot of time than having to click 'More' and navigate yet another list.
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Anders
commented
Enable search of e-mail folders created under my e-mail account.
Due to a lot of diffrent projects to follow up on there is a hard time to find the right folder in the folder structure. A solution would be to be able to search among the folders, so that I can drop/forward my new e-mail to right folder. Today I can right click on the e-mail and request to see e-mails in the conversation. But I must still know exactly where the folder is placed in the struckture to be able to move it to the right folder.
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Carl Duncan
commented
In the apps (ios) and on the web when you select move on a email it provides you with a option to search for the folder name to move the email. Lots of people have folder trees and i find this very useful to use on those platforms.
If we could add this into the desktop it would increase my (and others) productivity 10 fold as i currently use my mobile to move them rather than scrolling through HEAPS of folders.
Carl
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Brett Hodel
commented
I have two improvements that would make my life tremendously easier. In the Move To Folder UI, all the subfolders would be expanded upon initial opening I could then easily start typing the name of the folder to find it.
My second idea is when opening the Move To Folder UI the focus starts off in a search box to help find the right folder.
Thank you!
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Adam Witkowski
commented
I have over 500 folders with emails in Outlook, I would love to be able to access those emails and move them from one folder to another as if they were windows normal type of folder. Would love to be able to click on a folder "Outlook Emails" and see all the folders created by me and be able to delete, rename and organize what each folder has in it. I understand that each folder will only house emails. I spoke about this with dehobson@microsoft.com Devon Hobson when he was here at Stryker he suggested to put this idea here. Just one another thing, I'm not the only person in Stryker that has multiple folders to organize their projects, suppliers, and/or people who they talk to.
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cihangir@kelesler.org
commented
In Mac Outlook, we wanted to move the incoming mail to another folder, or click Move to folder or click the Move to folder to open the folder menu, and we could manually select which folder to move or move the folder name. But the windows do not have this feature. I think if we write the name into the folder, we'il be speeding up mail traffic. Move to folder by typing the folder name.
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Bryan
commented
In the move option, have the ability to type in the location vs. scroll for it similar to how this works on apple devices.
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KT
commented
Similar to the Office.com Outlook functionality, when using the Move button to move mail items to a folder or subfolder, have Outlook allow you to type in the same of the folder to make filing things away in folders easier instead of having to search through a huge list of folders.
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AndyW
commented
Yes. I now go to the web version (OWA) to do my filing it is so much more efficient. I find it better than the mobile version which is also better than Outlook 2016 desktop
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SanjayN
commented
a very much need feature for anyone with multiple folders. Interestingly it's there in Mobile version - why not add it in desktop version also?
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zachery swindle
commented
If you have an IOS device you can search for a folder that could be 2-3 folders levels deep and then move the e-mail to that folder. This also works in the outlook online version.
I notice with Outlook 1902 Build 11328.20158 windows desktop still does not have this option.
Outlook is doing an Alphabetical search of only the top level of folders as you skype.
If you start typing the name of a sub folder, outlook can find the folder unless it’s in the root list of folders.Could you add folder Search for moving emails to folders.
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Naom
commented
I fully agree to the topic. Our organisation just changed from Lotus Notes to Outlook (thanks goodness!). Nevertheless, I miss exactly this option which was implemented in Lotus Notes. Select a mail, click the move button, write the folder name (folders visually appeared) and press ok. Simple and very fast!!
