Add search field for folders when moving items to another folder
In Outlook 2016: I have many new incoming mails every day from different people with different topics. All mails of one topic should be placed in one specific folder but not in "Incoming". So I have a huge number of subfolders in my post office box. Actually, I pick one or more mail(s) from "Incoming" an place them e.g. in the folder "Verbesserungsvorschläge". Because of the huge numer of folgers and subfolder, I need some time to find the folder "Verbesserungsvorschläge". So I thought about to use the function "Element verschieben" ("Move element" or something like that). But there I have the same problem. I need too much time to find the destination folder.
My idea of improvement:
A search field integrated in "Move" to find the destination folder by typing the first letters of the destination folder, e.g. I type "Verb" and the intelligent serch lists me the results "Verbesserungsvorschläge" and "Verbesserungswesen". Than, I can select my favorite destination folder an press OK. The mail from the "Incoming folder" has moved to the folder "Verbesserungsvorschläge" and I saved much time without manual searching by eyes.
Also, when moving between folders, especially mail folders, make the default cursor location the search box, so I can start typing my search immediately.
I file a lot of emails in folders and I have many folders. Under Home/Move/Move in the ribbon, the list of recent folders helps. It would be very helpful to have a capability to quickly search for a folder within Home/Move/Move/Other Folder. Ideally there'd be one hotkey where I could then start typing the name of the folder, then I could select that folder with one more click and be done. As it is, scrolling through the list of folders after selecting Home/Move/Move/Other Folder is too time-consuming for me.
As an example, Yahoo Mail, as old as it is, has a hotkey combination to do this quickly.
The desktop app should have a search feature when you select "Move" to move an email to a specific folder. The web app has this option and it's very nice.
Fábio Falcão commented
On the 'Move' drop-down menu in the e-mail, we usually see the latest e-mail folders we used to move messages to. But this list is not always intelligent, since we are moving different messages in random sequence.
Outlook should be able to propose smart options on this menu, like the the folder(s) where other mails on the same thread are located (or have been moved in the past), or different e-mails with the same keywords have been moved.
Since I have more than 50 different folders and sub-folders, this would help.
A search box on this Move menu would also help to type some letters and have Outlook show only the matching folders.
I have seen something similar already in the Outlook mobile, but not on the PC client.
Nat Martinez commented
As part of my OCD, I have 40+ folders to categorize my email. I wish I didn't but I do :)
Would love to have a mini search box on the "move to folder" feature, in order to make the process easier, rather than scrolling down to find the right folder or sub-folder...
Thunderbird has a plug-in called Nostalgy; Outlook ought to have s.t. similar implemented in the Move | Other folder... command.
The way the Move | Other folder command works now: you have to select the full path to the folder from a depiction of the folders. If you have lots of folders, and especially if they're hierarchical, you waste a lot of time looking for the right folder.
The way it should work (the way it works in Nostalgy): you start typing characters from the name of the target folder (or the name of a folder above it, then a slash, then maybe more characters). Nostalgy brings up a list of the folder or folders that match what you're typing, and you can either keep typing until only one folder matches, or select one of the folders from the list (keyboard or mouse). What you type can be a substring of any folder name, e.g. if I have a folder Family | John | College, I can type "Col" or "lege" or even "ohn/coll". Makes it very fast to file emails--and more consistent (I don't wind up with multiple folders in the hierarchy that should be the same).
I realize the above description may be hard to follow; if you have Thunderbird, you should really try Nostalgy to see how it works. It's well designed.
This feature is there in Mac and my most used Outlook feature. Adding this to the existing feature to keep a list of most recent folders would be great
Outlook for Mac has this feature and I use it all day long. In OL for Windows I leave messages in my Inbox until I am on my Mac. Please add this feature to Outlook for Windows client!
Include like online Outlook or MAC OS outlook the search bar when we have to store the email in to my folders.
Aslam Nathoo commented
Because of the nature of my work servicing many clients/initiatives, I have lots of folders in a deep hierarchy and it can take a while to navigate to the folder I want to move/store a message in. One of my favourite features of Gmail is that I can easily search for the tag (their folder equivalent) I want to attach to a message I'm moving from the inbox. A similar feature for Outlook would really make life easier every since one of the 100 or so times a day I am filing messages away.
Pat English commented
within the office 365 outlook, why don't you have a "search" for the Move To like you do in the WEB Outlook?
I have lots of folders. It would be super helpful for me to Right Click on my email->Select Move->then enter the folder I want to move the email to!
Should be too hard to make this happen ya?!!
In the Outlook Browser portal you can select multiple emails, go to "move to" and search for a folder to deposit selected emails. This feature does not exist in the Outlook 365 downloadable application. For those of us with hundreds of folders, sorting thousands of emails, this is a huge time saver.
For example, my assistant sends emails to my clients, or clients may email my assistant that get forwarded to me, therefore a quick step doesn't solve my issue since I need a single email address to sort to potentially hundreds of different folders. I sort all of these communications into a client's folder, for later use if necessary. Any outlook user can see how this would be an incredible hassle.
The idea is to enable to type the name of the folder when moving a mail in a specific folder.
It exists on the online version and I find it very efficient.
Richard Pickles commented
Enable the same search for a folder in 'Move to' as outlook.com has into the outlook desktop version
So when moving an email from the inbox, finding the correct folder to move the item to can be done easily and quickly
delete delete commented
Yes, please add this feature. It currently exists on the outlook iOS and it's great.
In Outlook Mac I am able to type the file name to file an email to. In Outlook Windows I have to manually map the location of the file. As a person who has files inside of files this would make my life a lot easier. Thank you so much!
We are using lots of folders so it would be great when moving mails with the "move to" dialog (right click on the mail), that we could search for the right folder.
Best would be an instant search that displays directly what folders might fit the filter of the search.
In other apps like the Nine App (9folders) we can use this and it's sad that we can organize the mails more quickly on the smartphone than in the outlook desktop application
Marcus Lopez commented
When using the [Move To] or [Copy To] features for Mail Items, the dialog window with the folder hierarchy appears. The user is able to traverse through the hierarchy to find the folder to which the email will be moved/copied. In the Outlook for Mac version of the software, in this dialog with the folder hierarchy, the user is able to type the name of the folder - making it really quick to move/copy the email. In the Windows versions of Outlook, you are not able to search the folder hierarchy or type-to-find the folder. The user is required to traverse through the hierarchy to the specific location - which can be time consuming.
It would be great to, at a minimum, match the functionality of this feature in the Outlook for Mac versions. Thanks.
Vitalij Kozlovskij commented
very needed feature
Have an option to search for a folder in the move email drop-down menu.