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How can we improve your Desktop Outlook 2016 experience?

Add search field for folders when moving items to another folder

In Outlook 2016: I have many new incoming mails every day from different people with different topics. All mails of one topic should be placed in one specific folder but not in "Incoming". So I have a huge number of subfolders in my post office box. Actually, I pick one or more mail(s) from "Incoming" an place them e.g. in the folder "Verbesserungsvorschläge". Because of the huge numer of folgers and subfolder, I need some time to find the folder "Verbesserungsvorschläge". So I thought about to use the function "Element verschieben" ("Move element" or something like that). But there I have the same problem. I need too much time to find the destination folder.

My idea of improvement:

A search field integrated in "Move" to find the destination folder by typing the first letters of the destination folder, e.g. I type "Verb" and the intelligent serch lists me the results "Verbesserungsvorschläge" and "Verbesserungswesen". Than, I can select my favorite destination folder an press OK. The mail from the "Incoming folder" has moved to the folder "Verbesserungsvorschläge" and I saved much time without manual searching by eyes.

Also, when moving between folders, especially mail folders, make the default cursor location the search box, so I can start typing my search immediately.

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peter.uhlmann@murrelektronik.de shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

86 comments

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  • Brett Hodel commented  ·   ·  Flag as inappropriate

    I have two improvements that would make my life tremendously easier. In the Move To Folder UI, all the subfolders would be expanded upon initial opening I could then easily start typing the name of the folder to find it.

    My second idea is when opening the Move To Folder UI the focus starts off in a search box to help find the right folder.

    Thank you!

  • Adam Witkowski commented  ·   ·  Flag as inappropriate

    I have over 500 folders with emails in Outlook, I would love to be able to access those emails and move them from one folder to another as if they were windows normal type of folder. Would love to be able to click on a folder "Outlook Emails" and see all the folders created by me and be able to delete, rename and organize what each folder has in it. I understand that each folder will only house emails. I spoke about this with dehobson@microsoft.com Devon Hobson when he was here at Stryker he suggested to put this idea here. Just one another thing, I'm not the only person in Stryker that has multiple folders to organize their projects, suppliers, and/or people who they talk to.

  • CİHANGİR KELEŞ commented  ·   ·  Flag as inappropriate

    In Mac Outlook, we wanted to move the incoming mail to another folder, or click Move to folder or click the Move to folder to open the folder menu, and we could manually select which folder to move or move the folder name. But the windows do not have this feature. I think if we write the name into the folder, we'il be speeding up mail traffic. Move to folder by typing the folder name.

  • KT commented  ·   ·  Flag as inappropriate

    Similar to the Office.com Outlook functionality, when using the Move button to move mail items to a folder or subfolder, have Outlook allow you to type in the same of the folder to make filing things away in folders easier instead of having to search through a huge list of folders.

  • AndyW commented  ·   ·  Flag as inappropriate

    Yes. I now go to the web version (OWA) to do my filing it is so much more efficient. I find it better than the mobile version which is also better than Outlook 2016 desktop

  • SanjayN commented  ·   ·  Flag as inappropriate

    a very much need feature for anyone with multiple folders. Interestingly it's there in Mobile version - why not add it in desktop version also?

  • Thomas B. commented  ·   ·  Flag as inappropriate

    Up on this topic. Looking for this feature since a long time. I do not want to be forced to use the webapp even when I am using my laptop...

  • Nicolas commented  ·   ·  Flag as inappropriate

    This is absolutely unconceivable from a company like Microsoft!!! Microsoft can you please get back to normal senses? On IOS and Mac you have this feature, on the webapp you have it, on your flagship software Outlook you don't???
    You won't believe if I would tell you!!! Not to mention that other features are then missing on the mac. absolute chaos! My 7 year old son would do a better job!

  • Juan Carlos P. commented  ·   ·  Flag as inappropriate

    Mac version and iOS version has this feature... why is still not added to windows and android versions? It will be very useful

  • Alex commented  ·   ·  Flag as inappropriate

    Input field / search field in context menu "Move"

    In the "Move" function, the most recently used folders and "In other folders" appear. Gmail has an input search box. This facilitates and accelerates the shifting.

    Eingabefeld/Suchfeld im Kontextmenü "Verschieben"

    Bei der Funktion "Verschieben" scheinen die zuletzt genutzten Ordner sowie "In anderen Ordner" auf. Bei Gmail gibt es ein Eingabe- Suchfeld. Das erleichtert und beschleunigt das Verschieben.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I use Simply File to move emails quickly to a specific folder. The feature allows me to use a keyboard shortcut to bring up a dialogue box that I can immediately can type the name of the folder in, hit enter, and the email goes there. It allows me to process emails efficiently. Outlook should adopt this feature.

  • Tara commented  ·   ·  Flag as inappropriate

    When filing emails via MOVE, to be able to type the folder name into a search function and it present up the top, rather than having to click on every folder, to drill down into sub-folders. For the search function to bring up all top level folders, including the sub folders beneath (like gmail does).

  • David commented  ·   ·  Flag as inappropriate

    Right click an email, click move, click OTHER FOLDER then type the name of the folder in a search field in the destination FOLDER window.

    Oddly enough, the mobile app does this.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Please add an option to allow users to move an email to a folder by writing the folder name in a search box rather than scrolling.

  • chad hire commented  ·   ·  Flag as inappropriate

    Add a quicker search/filter folder under move to quickly find the folder you want to move email to instead of having to click Move To and see list of all folders and select one. Would be more like ability that's available in mobile versions.

  • Matt Wurth commented  ·   ·  Flag as inappropriate

    Add the ability to search folders and sub-folders in the Move Items dialog box and select from the results to move the items to. This feature would make it much faster to move emails to specific archive folders. Taking time to navigate multiple sub-folders via the tree view takes too long.

  • Jimmy Sieben commented  ·   ·  Flag as inappropriate

    Make Move to Folder on Windows work like on Mac.

    On the Mac, you get a nice dialog that allows you to type a partial match of the folder name and it filters the list. This makes the workflow for filing mail very quick and fingers never leave the keyboard.

    On Windows, I have to use the mouse to navigate a folder list.

    This request is to add the same smart filtering dialog on Windows that we have on Mac, permitting a fast keyboard-only workflow.

  • Itzik commented  ·   ·  Flag as inappropriate

    Add to outlook search folder feature in the email move option same as in OWA.
    will save ton of time to people that foldering emails.

  • Andrea Pozzebon commented  ·   ·  Flag as inappropriate

    Campo di ricerca cartelle nella funzione sposta di Outlook

    All'interno dell'icona "Sposta" prevedere un campo di ricerca che alimenta un breve elenco delle cartelle che corrispondono per descrizione

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Outlook 2016 for Windows: Search

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