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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

    Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

    1,222 votes
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    462 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →

    This new option is now available for Office 365 Home, Office 365 Personal, Office 365 Business, and Office 365 ProPlus customers on Monthly Channel (Version 1803 or newer). For subscription customers on one of the Semi-Annual Channels, this option will become available after upgrading to Version 1808.

    From Outlook, you can turn this on using File > Options > Advanced. Look for the “Reminders” section and check the box next to “Show reminders on top of other windows”.

    More information on which version of Outlook you are running here: https://support.office.com/article/what-office-365-business-product-or-license-do-i-have-f8ab5e25-bf3f-4a47-b264-174b1ee925fd

  2. Bring back sorting for All/Unread/Mentions and Arrange By quick sorting by Date, Size, etc.

    In the latest update the view change to consolidate to a singular "All" dropdown that allows you to choose between the former All, Unread, Mentions and then to easily Sort with Arrange By. For many users the expanded view is preferred and more easily accessible. If that could be made a view option, or a toggle feature I think that would be a functionality improvement

    Note from the Outlook Team: We have posted a Known Issue about this change with some explanation and possible solutions, https://support.office.com/en-us/article/All-Mail-and-Unread-Mail-tab-options-no-longer-show-in-Outlook-ecdfda13-bdc1-42e2-a77b-c18f6f291fe1?ui=en-US&rs=en-US&ad=US.

    1,055 votes
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    393 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Update from the Outlook team: We’ve brought back the All and Unread filters for the inbox folder, as well as made enhancements to the sorts and filters menu. As a note, Focused and Other pivots will take priority over All and Unread when opted in to Focused Inbox.

    These changes should be available for all users with Version 1802 (Build 9001.2138) and above.

    Cheers,
    The Outlook Team

  3. When an item is deleted, mark it as read

    I often click the X to delete an email from the list without reading it (I know it is junk). It then goes to the Deleted folder but stays unread. This messes with my search folders that look for unread emails.

    669 votes
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    46 comments  ·  Flag idea as inappropriate…  ·  Admin →

    This new option is now available for Office 365 ProPlus and Office 365 Business customers on the Monthly Channel who upgrade to Version 1803 (Build 9126.2116).

    From Outlook, you can turn this on using File > Options > Mail. Look for the “Other” section and check the box next to “Mark messages as read when deleted”.

    We will eventually support this new option for all subscription customers using Office 365 ProPlus, or any of our Office 365 business and enterprise products. For customers on the Semi Annual Channel, this new option will be included in the next major update. There are no plans to backport to older versions of Outlook.

    Thanks again for your feedback!

  4. Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016

    Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016. Or ability to control the default option via GPO.

    654 votes
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    149 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for all your feedback. We heard you and now for Office 365 Subscribers on Current Channel, when you use the attach file command, local files will be automatically added as attachments. Files stored in the cloud will come with a dialog that ask you whether you would prefer to add as an attachment or share as a link. In Options, we also added a toggle to remember your preference if you would like to always add as an attachment.

  5. Option of third time zone for viewing calendars or

    Option to add a third time zone option for viewing Calendars in Microsoft Outlook 2016 or provide Timezone swap button on the ribbon. Right now, to swap timezones, you need to go to options calendar timezone swap. It would be great to have a button in the ribbon, where this can be done with 1 click. Also, there is no way to customize the ribbon to do the timezone swap as a button, everything Ive read is a VBA\VBS script that needs to be written to do this. Also it is handy when you travel a lot and you want…

    544 votes
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    209 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hi again,

    The option to show a 3rd time zone is now available in Outlook for Office 365 subscribers!

    For customers receiving Monthly updates, this new option is available in Version 1805 (released in May 2018). For customers receiving Semi-Annual updates, this new option is available in Version 1808 (released to Semi-Annual Targeted in Sept 2018; coming to Semi-Annual Broad in Jan 2019).

    To access the new option: From Outlook > File > Options > Calendar (tab) and scroll down to Time Zones.

    Thank you again for your feedback!

    Thanks,
    Jenn

  6. Default Zoom settings for all emails

    Ability to set the default zoom level for all messages being read without having to change it for each individual message. Also a feature to allow zoom to work on the whole outlook window not just on the reading pane would be beneficial.

    507 votes
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    171 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you all so much for the feedback. With the latest monthly update of Office, we are shipping a setting to maintain the level of zoom from email to email. To get to the dialog, the easiest way is to click on the % zoom level button in the bottom right of the Outlook app. Please try it out and let us know how it goes. Thank you.

    Documentation is available here: https://support.office.com/en-us/article/zoom-and-stick-56c090bc-e148-44a7-bd06-1290edd38983?ui=en-US&rs=en-US&ad=US

  7. Bring back Advanced Find to Outlook Search Tools

    Starting with July-August updates Advanced Find option has been removed from Search Tools in Outlook 2016.

    503 votes
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    150 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  8. Customize default meeting time in Calendar or Option to add inter-meeting breaks where there is back to back meetings

    Provide an option to set the default meeting length to 50 minutes in order to have a 10 minutes breather towards the end of a meeting to process, take a break, and prepare for the next meeting.

    or there should be option to add inter-meeting breaks where there is back to back meetings

    341 votes
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    63 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    The new “End Meetings Early” options are now available in Outlook for Windows, for Monthly channel customers with an Office365 subscription.

    After users upgrade to Version 1812, they can view the Outlook’s Options dialog and find the new options under the Calendar tab. This version was released January 2019.

  9. Group Contacts to show in recent people

    Recent people E-mails show in suggested contacts. Unfortunately, The Group Contacts stopped showing on last update. Please bring back the feature as we send lots of E-mails to a few group contacts time and again. Thanks!

    216 votes
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    98 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. PLEASE update the Business Contact Manager for Outlook 2016

    I've been using the BCM for years and, while it works OK with Outlook 2013, I would REALLY like to use the current version of Outlook. Absent that, do you know of an alternative Contact Manager for Outlook 2016? All I really want to do is see history of my interaction with an individual contact all in one place. THANKS

    178 votes
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    22 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Lag in typing while composing emails in Microsoft Outlook 2016

    There is a lag when typing new emails in Outlook 2016 (Windows 10 64 bit). This does not happen in web browsers/other office applications.

    168 votes
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    Completed  ·  138 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Provide a button to enable or disable Focused Inbox in Microsoft Outlook 2016

    Provide a button to enable or disable Focused Inbox in Microsoft Outlook 2016.

    134 votes
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    97 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Note from the Outlook Team: There is support for turning on or off Focused Inbox from within Outlook 2016. In the View Tab, click “Show Focused Inbox” to toggle Focused Inbox on or off. These details, plus more for other Outlook endpoints can be found on our blog post here: https://support.office.com/en-us/article/turn-off-focused-inbox-f714d94d-9e63-4217-9ccb-6cb2986aa1b2

    Note: If the button is present, but grayed out, it means Outlook could not connect to the service. Checking your network connection and rebooting the app should clear this up.

  13. Putting a Folder Between Two Other Folders; Rearranging Folders Non-Alphabetically; Ability to Make a Sub-Folder into a Main Folder

    I have three suggestions that should be implemented on Outlook ASAP.

    First, there absolutely needs to be a way to insert a new folder, or move a current folder in between two other folders without causing it to become a sub-folder. It's mind-boggling that this has not been done yet.

    Second, there should be a way to rearrange all of one's folders (or sub-folders within a folder) in more ways than just alphabetically. (Chronologically, by size, by priority shown via rankings, etc.)

    Third, there should be some way for sub-folders to be dragged out and made back into their own…

    111 votes
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    Completed  ·  5 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. 88 votes
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    24 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

    As of 9/5/2018 the primary “Save All” scenarios are fixed in the Monthly Channel version 1808 build 16.0.10730.20088. Additional details about the fixed scenarios are in this KB article, https://support.microsoft.com/en-us/help/4090818 (currently being updated). For users on Monthly Channel you can update to this build immediately by clicking File, Office Account, Update Options, Update Now.

    For reference you can check the builds available by channel on this page, https://docs.microsoft.com/en-us/officeupdates/update-history-office365-proplus-by-date.

  15. Outlook 2016 favorites should stay ordered as the user established

    At the moment, in Outlook 2016, the order of items in the Favorites list is not always displayed in the order set by the user. This ordering comes and goes at a whim; so, it looks like a bug. But, given that it's been months and months and MS hasn't fixed it, it needs proper attention from this list to have them focus on fixing the problem.

    79 votes
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    40 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Save attachment to weblocation,onedrive (as used in Word 2016)

    Please add the option to save an attachment from outlook to onedrive. This should be similar to the option in Word 2016, where you can save to weblocations / onedrive.

    70 votes
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    Completed  ·  28 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Voice To Text in Outlook 2016

    Would it be possible to integrate a "voice to text" feature/option when creating emails or in all the Office products on a broader scale.

    31 votes
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    11 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. do not allow meetings to be fowarded option

    If you only intend for certain people to be invited to a meeting, have a box to check for the meeting organizer that stipulates "Do not allow meeting to be forwarded."

    21 votes
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    7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your feedback!

    Meeting organizers can now prevent attendees from forwarding their meetings. This has been released for Office 365 customers as of Version 1808: https://docs.microsoft.com/en-us/officeupdates/monthly-channel-2018#version-1808-september-5

    I’m marking this suggestion as completed. Please keep voting and adding comments to improvements you’d like to see in Outlook; we use user feedback from this forum to help us prioritize our week!

  19. Bug 2016 Outlook Filter by attachment

    Solve the bug of emails filter for "attachment"
    the screenshot are available in this answer http://answers.microsoft.com/it-it/msoffice/forum/msoffice_outlook-mso_winother/outlook-2016-home-and-business-filtri-ricerca/5bc4d0c5-1580-42f5-b8af-9d3faf7d8ce3

    The bug is there ... at least in the italian version of Outlook2016 , when click on filter for"attachment" doesnt appear in the textbox the result for "true" or "false" (vero/falso in italian) but appear another thing and so it's impossible to search the email with attachment if not by clicking on the button on the toolbar , but that button filters only the email WITH and not withOUT , i hope you will answer or let meknow if someone read this problem

    best…

    5 votes
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    Completed  ·  3 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  20. Alarm when writing 'see attached' but forget to attach

    When sending someone an email writing 'see attached for..', it sometimes happens you forget to actually attach. I need an alarm when I send my mail that says ''We see you're writing 'see attached' but there is no attachement. Do you still want to send your email?''. Just as you get an alarm when you send someone an email without a subject.

    5 votes
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    12 comments  ·  Flag idea as inappropriate…  ·  Admin →
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