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Outlook for Windows (Desktop application)

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  1. Bring back the "Show AutoPreview only for unread messages" feature

    Outlook 2010 had the ability to show Auto Preview only for read messages. Lack of this feature in Outlook 2016 dramatically reduces the number of mails that I can view without scrolling. For example, my Inbox today in Outlook 2016 shows less than half as many messages as the same Inbox in Outlook 2010.

    My work day usually involves 10-20 email conversations. Being able to see them all on the same page without scrolling is important to my efficiency at work. Please bring this feature back!

    The "Unread Mail" link above the messages list is not an acceptable substitute (and…

    1,099 votes

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    208 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  2. Option to customize daily work hours in Calendar in Microsoft Outlook 2016

    Provide an option to customize daily work hours in the calendar in Microsoft Outlook 2016. Everyone have different working or office timings. It is odd to think that Microsoft Outlook 2016 forces you to use the same work hours as provided in the Microsoft Outlook 2016. Also Calendar should have workday option for scheduling meetings. There is no option currently to set recurring meetings on a specific workday.

    973 votes

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    224 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Provide a feature to Customize Account Names for email accounts configured in Microsoft Outlook 2016

    Provide a feature to Customize Account Names for email accounts configured in Microsoft Outlook 2016 maintaining case as well as re-arrange their order in navigation pane. similar to Windows 10 Mail app. Also It would be helpful for those who are visual to have the option to change the background color of each mailbox, (Inbox, Sent, and Trash), to avoid confusion when quickly navigating between them.

    962 votes

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    304 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  4. Copy the color category from calendar to To-Do Bar for All Day Events and assign a color category to meetings, tasks & events

    Option to assign a color category to calendar appointments, tasks and emails for specific projects including emails to yourself in Microsoft Outlook 2016 for efficient email management and handling.
    Also, copy the color category from calendar to To-Do Bar for All Day Events

    939 votes

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    198 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  5. Button for out of office

    Please provide a button for setting out of office. easy one click "enter your message here" I always struggle to find and set an out of office reply. shouldnt be this hard.

    906 votes

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    48 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  6. Options to allow closely spaced folders in Folder Pane or customize it in Microsoft Outlook 2016

    The Folder Pane has too much space between folders for a desktop user with a mouse, since Microsoft made the spacing wide to accommodate touch navigation. Provide an easy way to change spacing to a tight single spacing when in desktop mode, so more folders are visible without having to scroll. Also it will be great if extra white space is reduced making the landscape of Outlook look more compact as well as more descriptive(covering more area at the same time). Sections BCC, CC etc. in the new update are much too large at the expense of the mail field…

    896 votes

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    249 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Working from home option - Calendar

    It would be great to be able to show working from home in Calendar. However it needs to be also shown as 'free' so meetings can be booked normally. This will allow visibility to all persons who can see your calendar. They will know whether to book a Teams or face to face meeting for example

    881 votes

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    15 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Fully integrate Microsoft Teams with Microsoft Outlook 2016

    Now teams recordings are stored in cloud and that require to access web site separately to view the content. In addition to that, looking for a facility in outlook like, once teams recording content is ready in cloud receiving an email notification with required metadata information can ease users to search locally and just click away content available to users help ease the daily work like forwarding the content or sharing the recording content.

    871 votes

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    97 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  9. Ability to put Collapsible sections in new email when composing long emails in Microsoft Outlook 2016

    Provide an option to insert collapsible sections in new email when composing long emails in Microsoft Outlook 2016 to large distribution lists as it is often a challenge to decide what should and should not go into the body of the email because of shortening attention spans.

    858 votes

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    169 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  10. Make 'today' stand out more in the calendar

    I don't like the way 'today' is highlighted in the calendar in Outlook Outlook 2016: a thin line at the top of the day, in the same color as the calendar. It's hard to see and blends in with appointments that are not categorized.

    Add an option to overlay color on the today's column of today's events.

    Or when clicking on the calendar, it would be nice if TODAY was at the top of month view, not the bottom. I want to see the next coming days of schedules, not the past without having to scroll every time.

    856 votes

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    181 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    Thank you for providing a clear signal that we should improve how we highlight “Today” on the calendar.

    We are planning to make this update in Outlook for Office 365 subscribers. We will post a subsequent status update when this is available for you to use in Outlook.

    Thank you very much for your feedback. Please do keep making suggestions and voting on others’ suggestions to help us improve the product.

    Thanks,
    Jenn

  11. Provide ability to change the color of the reading pane or set background and text color for the reading pane

    The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

    It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

    847 votes

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    103 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  12. Recurring Calendar meeting changes should not change meetings that have already taken place

    Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.

    839 votes

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    31 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Provide an option to automatically set an Out Of Office message in Microsoft Outlook 2016 if a meeting in Calendar is set to Out Of Office

    Provide an option to automatically set an Out Of Office message in Microsoft Outlook 2016 as soon as a meeting in Calendar is set to Out Of Office.

    832 votes

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    112 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Automatically block of 15 minutes before and after each meeting

    It is my manual task to always block some time before and after meetings, lot's of extra clicking in Outlook. I would love to see a feature or someone explain to me how I can tell Outlook, to by default make my meetings appear to start 15 minutes earlier and stop 15 minutes later, than they actually do, so no one can book back to back through my entire schedule.

    829 votes

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    29 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add meeting co-organizer in Outlook 2016

    Add meeting co-organizer concept. This would enable someone to reschedule a meeting or change some details in situations when the organizer is out of office. This is not the same as giving someone permissions on the calendar as there might be different persons per each calendar item.

    807 votes

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    138 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Quick delete button and Flag status are too close together

    Outlook 2013/2016,

    Quick Delete button and Flag Status button are really close together, please make an option to remove the Quick Delete button. The position of the buttons results in accidentally deleting a message. Also the popup and discard button are too close and it makes it easy to press the wrong button and loose the entire response.

    773 votes

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    357 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  17. Auto complete using full contact list instead of just "recent contacts"

    When I'm writing an email, I would like to be able to type an email from my contacts into the "to" bar and have outlook autocomplete the email without me having to go to the contacts menu.

    757 votes

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    53 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. Sort and count attendees by response in Outlook 2016

    I just discovered that the table in meeting response tracker doesn't behave like a regular Windows table:
    - columns cannot be re-sized through either dragging the dividers or double-clicking them for auto-adjustment;
    - columns cannot be sorted by clicking their headers (e.g., show invited persons alphabetically or group response status).

    This issue is present in Outlook 2010, 2013, and 2016. Please change it.

    Also, can’t move/resize the column headers or sort by column. Also cannot see an accurate count of accept, tentative, decline as a delegate. If someone creates the meeting on behalf of an executive/manager, they can’t see the…

    737 votes

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    102 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow users to specify their pronouns.

    Add an official way for users to specify their preferred pronouns - he/him, they/them, etc. Ideally this would be easily changeable, and not require people picking options from a list.

    732 votes

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    43 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add recurring calendar options, for only business days also Appointment Reoccurence must have the option to choose certain dates

    When adding a recurring calendar item, you cannot choose business days. This would be extremely helpful, if you need reminders on the first business day each month, versus the first calendar date, which could fall on a weekend. When there are multiple reminders, Day 1, Day 2, Day 3, etc, this is frustrating, because you manually have to move those reminders that fall on a weekend. Please consider updating.

    Also, Appointment Reoccurence must have the option to choose certain dates, not just based on daily/weekly/etc. basis

    704 votes

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    114 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook for Windows (Desktop application)

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