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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Email Signature Sync across devices

    It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

    6,502 votes
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      779 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
    • Unified Inbox for Outlook 2016

      Outlook needs a unified Inbox similar to the Outlook for iOS app. For those of us with multiple email accounts it would be very convenient to have all emails arrive in one inbox; perhaps color-coded to show which account they were delivered to.

      1,902 votes
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        490 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
      • Pin or Stick important emails at the top of your Inbox

        Option to be able to pin or stick important emails at the top of your inbox regardless of the date and time they were received when sorted by date.

        1,747 votes
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          278 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
        • Add Bcc field to meeting requests in Outlook 2016

          I would like the option to send meetings requests with BCC so all information about all invitees is not shared with everyone that is invited

          Also, Outlook calendar entries need BCC – without showing these!

          1,660 votes
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            169 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

            Hi everyone,

            Thank you for providing a clear signal that we should prioritize this new feature.

            We are planning to support this feature in Outlook for Office 365 subscribers. We will share an updated status when engineering work for this feature begins.

            Thanks again and please feel free to continue up-voting and commenting on this suggestions.

          • Reply all with attachments included in Outlook 2016

            In Microsoft Outlook 2016, when reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

            1,550 votes
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              358 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
            • Please make it possible to synchronize Gmail contacts and calendar

              Please make it possible to synchronize Gmail contacts and calendar without 3rd party apps.
              Also, It should let you synchronize the google calendar and the contacts, but store it in the Gmail account not locally.

              1,333 votes
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                202 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
              • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                1,123 votes
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                  431 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →

                  This new option is now available for Office 365 Home, Office 365 Personal, Office 365 Business, and Office 365 ProPlus customers on Monthly Channel (Version 1803 or newer). For subscription customers on one of the Semi-Annual Channels, this option will become available after upgrading to Version 1808.

                  From Outlook, you can turn this on using File > Options > Advanced. Look for the “Reminders” section and check the box next to “Show reminders on top of other windows”.

                  More information on which version of Outlook you are running here: https://support.office.com/article/what-office-365-business-product-or-license-do-i-have-f8ab5e25-bf3f-4a47-b264-174b1ee925fd

                • Multiple choices of colors and themes like black theme in Desktop Outlook 2016

                  Multiple choice of colors and themes like black theme in Desktop Outlook 2016

                  The new outlook is very complicated. Unfortunately I was forced to upgrade to outlook 2016 and Windows 10, otherwise I would have kept the old version of outlook. Microsoft need to consider people feedback and make material changes to outlook in order for users to be able to use it in the most efficient way. Right now, I am finding difficulties in using this outlook.
                  Outlook should be more colorful like the old version so users can distinguish between mailbox, folders, junk, recycle…etc.
                  Users should be able…

                  1,119 votes
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                    478 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                  • Enable colored mailbox folders or Color coded All Unread Inbox

                    Enable to set colors for the (sub-)folders in the mailbox, because the human brain links words with colors easier. So when I search e.g. the folder "Verbesserungsvorschläge", I don't need to search the written folder by eye. No, I can search by the color, that I defined for this folder. I mean, that the background around the letters of the foldername should have a color.

                    Also, It would be great if there were an “All Unread” email from all different email inboxes. Then each mailbox inbox could have a different color and in the All Unread the emails from that…

                    1,093 votes
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                      188 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                    • Allow deletion or close option in new email notification pop up

                      Allow users to delete an email via the new email notification that pops up like in older Windows versions along with an option to mark it as Read. This feature changed in Windows 10 and the delete function is no longer available. The new e-mail Pop up also lacks close option. Please include it as well.

                      1,090 votes
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                        260 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                      • Recover declined meeting invite and also ask if user wants to save a declined meeting to calendar

                        Sometimes we are not able to attend a meeting, but we want to remind that this meeting will take place. I decline this meeting, but then it doesn't stay in the agenda. We should like to have an option to leave the appointment in the agenda with a signal that I declined it.

                        Also, recover declined meeting invite and also ask if user wants to save a declined meeting to calendar

                        I would really like to be able to have meetings i have declined remain on the calendar so I know when the meeting was. It could have a different…

                        1,075 votes
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                          124 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                        • Bring back sorting for All/Unread/Mentions and Arrange By quick sorting by Date, Size, etc.

                          In the latest update the view change to consolidate to a singular "All" dropdown that allows you to choose between the former All, Unread, Mentions and then to easily Sort with Arrange By. For many users the expanded view is preferred and more easily accessible. If that could be made a view option, or a toggle feature I think that would be a functionality improvement

                          Note from the Outlook Team: We have posted a Known Issue about this change with some explanation and possible solutions, https://support.office.com/en-us/article/All-Mail-and-Unread-Mail-tab-options-no-longer-show-in-Outlook-ecdfda13-bdc1-42e2-a77b-c18f6f291fe1?ui=en-US&rs=en-US&ad=US.

                          1,030 votes
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                            390 comments  ·  Flag idea as inappropriate…  ·  Admin →

                            Update from the Outlook team: We’ve brought back the All and Unread filters for the inbox folder, as well as made enhancements to the sorts and filters menu. As a note, Focused and Other pivots will take priority over All and Unread when opted in to Focused Inbox.

                            These changes should be available for all users with Version 1802 (Build 9001.2138) and above.

                            Cheers,
                            The Outlook Team

                          • Option to make Microsoft Outlook 2016 work with Outlook.com connected accounts

                            Enable Outlook 2016 (when using an outlook.com account) to:
                            i) send from a 'Connected Account' set up via outlook.com
                            ii) reflect the default 'From' address of an outlook.com account

                            Currently in Outlook 2016, we can set up Outlook.com Accounts as Microsoft Exchange accounts however we cannot use connected account to reply or use as 'From' address. We can manually enter it, but the message appears as from "[xxxxxx]@outlook.com on behalf of ]xxxxx]@[mydomain].com"

                            Enable Outlook 2016 with an Outlook.com account to support connecting with Aliases that are not Microsoft domain accounts.  
                            i) some users were using EAS with a custom alias…

                            996 votes
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                              282 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow to revert to the old Ribbon icon set in Outlook 2016

                              Allow to revert to the old Ribbon icon set in Outlook 2016 especially in Enterprise scenario.

                              926 votes
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                                494 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

                                Thank you for taking the time to provide feedback about the new icons. We know any change to the user experience can be disruptive at first, especially major changes like updating all the icons. Even though these new icons have been through many rounds of feedback and refinement with real customers, we’re sorry you’re not finding the new icons helpful.

                                The new icons incorporate customer feedback we had received on the old icon design: bolder lines and higher color contrast helps make icons are more visible when using your computer near a window, a laptop in direct sunlight, or for folks with less than perfect vision. The new icons are also built using scalable graphics so they are never pixelated and can adapt to any device — whether it’s a monitor you’ve had for many years or a brand new 4K display. We’re also evolving the user interface designs on…

                              • Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016

                                Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016 and don't want to lose the history on the Calendar.

                                906 votes
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                                  112 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                • Option to make attachment icons scale able in Microsoft Outlook 2016

                                  Provide an option to make the attachment icons in Microsoft Outlook 2016 scaleable for more compact look and easy checking for attachments.

                                  862 votes
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                                    255 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Copy the color category from calendar to To-Do Bar for All Day Events and assign a color category to meetings, tasks & events

                                    Option to assign a color category to calendar appointments, tasks and emails for specific projects including emails to yourself in Microsoft Outlook 2016 for efficient email management and handling.
                                    Also, copy the color category from calendar to To-Do Bar for All Day Events

                                    841 votes
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                                      196 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Bring back the "Show AutoPreview only for unread messages" feature

                                      Outlook 2010 had the ability to show Auto Preview only for read messages. Lack of this feature in Outlook 2016 dramatically reduces the number of mails that I can view without scrolling. For example, my Inbox today in Outlook 2016 shows less than half as many messages as the same Inbox in Outlook 2010.

                                      My work day usually involves 10-20 email conversations. Being able to see them all on the same page without scrolling is important to my efficiency at work. Please bring this feature back!

                                      The "Unread Mail" link above the messages list is not an acceptable substitute (and…

                                      838 votes
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                                        146 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Option to set Multiple Reminders for a calendar Item in Microsoft Outlook 2016.

                                        Option to allow calendar items to have multiple reminders in Outlook 2016. As an example, it would be great to be able to set one reminder for two days before and another for one hour before. Also setting multiple reminders and in increment of 5 minutes interval would be an added benefit.

                                        837 votes
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                                          229 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Schedule email in Inbox like on iPhone Outlook app!

                                          Add the ability to schedule/archive emails like you can in the wonderful Outlook for iPhone app! Swiping two fingers to the right or left on the email to archive or schedule wonder be amazing!

                                          You can swipe to the side and "Schedule" an email in the Inbox to go to a Scheduled folder until the time that you have it scheduled for when it shows up again in your Inbox at the time that you need to deal with it!

                                          This is THE KILLER feature that would put Outlook far above all the rest!

                                          800 votes
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                                            111 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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