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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Email Signature Sync across devices

    It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

    7,556 votes
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    837 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  2. Forward\Reply\Reply All with attachments included in Microsoft Outlook 2016

    In Microsoft Outlook 2016, when we forward\reply\reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

    2,606 votes
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    625 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add BCC, CC as well as FYI field to meeting requests in Outlook 2016

    I would like the option to send meetings requests with BCC, CC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC, CC – without showing these!

    2,549 votes
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    266 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    Thank you for providing a clear signal that we should prioritize this new feature.

    We are planning to support this feature in Outlook for Office 365 subscribers. We will share an updated status when engineering work for this feature begins.

    Thanks again and please feel free to continue up-voting and commenting on this suggestions.

  4. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    2,516 votes
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    227 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Unified Inbox for Outlook 2016

    Outlook needs a unified Inbox similar to the Outlook for iOS app. For those of us with multiple email accounts it would be very convenient to have all emails arrive in one inbox; perhaps color-coded to show which account they were delivered to.

    2,275 votes
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    596 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Pin or Stick important emails at the top of your Inbox

    Option to be able to pin or stick important emails at the top of your inbox regardless of the date and time they were received when sorted by date. Also consider this scenario: Option to be able to pin someone automatically when we reply or send new mail.

    We PIN all the “must” people in the CC so it will save our time in putting all the people in the CC every time we send mail. Plus, since there are a lot of “must” people to be filled out in CC, there may be some mistake to not include some…

    1,974 votes
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    328 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

    Hello everyone and thank you for taking the time to request this feature. As part of our investigation on adding this capability, we ask that you please help us gather additional information on how you use Pin. This helps us to prioritize and design the feature to be exactly what you need to get more done!

    Please use the below link to access a short survey about Pin:

    https://forms.office.com/Pages/ResponsePage.aspx?id=v4j5cvGGr0GRqy180BHbRw5gloQAwU9FsNCWoIS-EbBUN0JGRk9IU0VHVFBWMVdFODdKRFBVVUVKRC4u

  7. Change ownership of calendar event in Outlook 2016

    Sometimes the owner of a meeting (or, more often, meeting series) is on vacation or changes jobs; it would be nice if they could assign ownership of an instance (for vacation) or the full series (for job changes) to someone else. Also provide an option to create a meeting on someone's behalf without being included in the meeting.

    1,674 votes
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    194 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow to revert to the old Ribbon icon set in Outlook 2016

    Allow to revert to the old Ribbon icon set in Outlook 2016 especially in Enterprise scenario.

    1,550 votes
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    665 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for taking the time to provide feedback about the new icons. We know any change to the user experience can be disruptive at first, especially major changes like updating all the icons. Even though these new icons have been through many rounds of feedback and refinement with real customers, we’re sorry you’re not finding the new icons helpful.

    The new icons incorporate customer feedback we had received on the old icon design: bolder lines and higher color contrast helps make icons are more visible when using your computer near a window, a laptop in direct sunlight, or for folks with less than perfect vision. The new icons are also built using scalable graphics so they are never pixelated and can adapt to any device — whether it’s a monitor you’ve had for many years or a brand new 4K display. We’re also evolving the user interface designs on…

  9. Please make it possible to synchronize Gmail contacts and calendar

    Please make it possible to synchronize Gmail contacts and calendar without 3rd party apps.
    Also, It should let you synchronize the google calendar and the contacts, but store it in the Gmail account not locally.

    1,470 votes
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    241 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Enable colored mailbox folders or Color coded All Unread Inbox

    Enable to set colors for the (sub-)folders in the mailbox, because the human brain links words with colors easier. So when I search e.g. the folder "Verbesserungsvorschläge", I don't need to search the written folder by eye. No, I can search by the color, that I defined for this folder. I mean, that the background around the letters of the foldername should have a color.

    Also, It would be great if there were an “All Unread” email from all different email inboxes. Then each mailbox inbox could have a different color and in the All Unread the emails from that…

    1,358 votes
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    231 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Multiple choices of colors and themes like black theme in Desktop Outlook 2016

    Multiple choice of colors and themes like black theme in Desktop Outlook 2016. Also provide an option of feature to reduce too much white space used in Microsoft Outlook. The new outlook is very complicated. Unfortunately I was forced to upgrade to outlook 2016 and Windows 10, otherwise I would have kept the old version of outlook. Microsoft need to consider people feedback and make material changes to outlook in order for users to be able to use it in the most efficient way. Right now, I am finding difficulties in using this outlook. Outlook should be more colorful like…

    1,212 votes
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    516 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016

    Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016 and don't want to lose the history on the Calendar.

    1,126 votes
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    139 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow multiple months in to to-do bar like in outlook 2010

    Allow multiple months in the to-do bar like in Outlook 2010. Restricting it to a single month defeats the purpose of having it there.

    1,051 votes
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    363 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Option to set Multiple Reminders for a calendar Item in Microsoft Outlook 2016.

    Option to allow calendar items to have multiple reminders in Outlook 2016. As an example, it would be great to be able to set one reminder for two days before and another for one hour before. Also setting multiple reminders and in increment of 5 minutes interval would be an added benefit. Also an option to allow reminders to be changed when right clicking appointments in Outlook calendar.

    Also as for the agenda, provide an option to set a different ringtone / alarm clock from the default one.

    1,016 votes
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    299 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. Increase the number of color options in the Outlook Calendar palette from 9 to 16-25, increase contrast, and allow user editing of colors.

    I find that I cannot change the color of agenda items or calendar items for my email accounts in Microsoft Outlook. I use various Android apps on my tablet and phone, that allow me to show Agenda items and Calendar items. If I use gmail, I can easily select a color, whereas with Outlook accounts I cannot change the color to suit my preferences. Also provide an option or feature to set different events with different colors in Calendar as well as in Categories in Microsoft Outlook 2016.

    1,015 votes
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    83 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Schedule email in Inbox like on iPhone Outlook app!

    Add the ability to schedule/archive emails like you can in the wonderful Outlook for iPhone app! Swiping two fingers to the right or left on the email to archive or schedule wonder be amazing! It should include this feature in Drafts as well.

    You can swipe to the side and "Schedule" an email in the Inbox to go to a Scheduled folder until the time that you have it scheduled for when it shows up again in your Inbox at the time that you need to deal with it!

    This is THE KILLER feature that would put Outlook far above…

    996 votes
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    141 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  17. Option to resize attachment icons or make them scale-able in Microsoft Outlook 2016

    Provide an option to resize the attachment icons in Microsoft Outlook 2016 or make them scale-able for more compact look and easy checking for attachments. Also make it possible to display name of attachments in full view.

    938 votes
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    280 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. Bring back the "Show AutoPreview only for unread messages" feature

    Outlook 2010 had the ability to show Auto Preview only for read messages. Lack of this feature in Outlook 2016 dramatically reduces the number of mails that I can view without scrolling. For example, my Inbox today in Outlook 2016 shows less than half as many messages as the same Inbox in Outlook 2010.

    My work day usually involves 10-20 email conversations. Being able to see them all on the same page without scrolling is important to my efficiency at work. Please bring this feature back!

    The "Unread Mail" link above the messages list is not an acceptable substitute (and…

    932 votes
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    174 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  19. Option to add travel time to a meeting request in Outlook 2016

    When creating and when receiving meeting requests it will be great if one could add travel time before and after the meeting.
    Also, used to being able to add a location to my calendar entry and get travel time to that location from that location. Twenty steps to add a block to make sure I have travel time is just messing up a nice calendar. Hook this into a GPS app like Google Maps, Waze or Apple Maps to get a good reading on travel time. Seems like a no brainer.

    908 votes
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    114 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Copy the color category from calendar to To-Do Bar for All Day Events and assign a color category to meetings, tasks & events

    Option to assign a color category to calendar appointments, tasks and emails for specific projects including emails to yourself in Microsoft Outlook 2016 for efficient email management and handling.
    Also, copy the color category from calendar to To-Do Bar for All Day Events

    868 votes
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    196 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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