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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Allow to revert to the old Ribbon icon set in Outlook 2016

    Allow to revert to the old Ribbon icon set in Outlook 2016 especially in Enterprise scenario.

    1,378 votes
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    605 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for taking the time to provide feedback about the new icons. We know any change to the user experience can be disruptive at first, especially major changes like updating all the icons. Even though these new icons have been through many rounds of feedback and refinement with real customers, we’re sorry you’re not finding the new icons helpful.

    The new icons incorporate customer feedback we had received on the old icon design: bolder lines and higher color contrast helps make icons are more visible when using your computer near a window, a laptop in direct sunlight, or for folks with less than perfect vision. The new icons are also built using scalable graphics so they are never pixelated and can adapt to any device — whether it’s a monitor you’ve had for many years or a brand new 4K display. We’re also evolving the user interface designs on…

  2. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    2,029 votes
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    204 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add BCC as well as FYI field to meeting requests in Outlook 2016

    I would like the option to send meetings requests with BCC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC – without showing these!

    2,286 votes
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    250 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    Thank you for providing a clear signal that we should prioritize this new feature.

    We are planning to support this feature in Outlook for Office 365 subscribers. We will share an updated status when engineering work for this feature begins.

    Thanks again and please feel free to continue up-voting and commenting on this suggestions.

  4. Change ownership of calendar event in Outlook 2016

    Sometimes the owner of a meeting (or, more often, meeting series) is on vacation or changes jobs; it would be nice if they could assign ownership of an instance (for vacation) or the full series (for job changes) to someone else.

    1,457 votes
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    182 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Reply all with attachments included in Outlook 2016

    In Microsoft Outlook 2016, when reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

    2,270 votes
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    540 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add 'Acknowledged' and 'Thanks' buttons to emails that will tell the sender you have seen their email, without having to send another.

    Add 'Acknowledged' and 'Thanks' buttons to emails that will tell the sender you have seen/appreciate their email, without having to send another, thereby reducing email traffic.

    329 votes
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    11 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Include Additional theme options in order to provide a more pleasing color scheme

    The provided color schemes make it very difficult to distinguish folders

    315 votes
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    36 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow signatures to be synced between different machines for the same office 365 account

    I use more than one machine to read & send emails using Outlook 365. I would like any signature that I create to be automatically synced (including with office.com) so that it is available regardless of which machine I am using.

    196 votes
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    4 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. 888 votes
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    73 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Ability to get the count of attendees invited/declined/accepted/busy in Microsoft Outlook 2016

    Want number/quantity of attendees invited/declined/accepted/busy to meeting/appointment in scheduling assistant. Also there should be a possibility to highlight the row for a selected meeting attendee in the Outlook scheduling assistant. This will improve the readability: when scheduling with lots of attendees, it’s hard to discern which person is unavailable when all you see are blobs of blue with no name connected to them. Allow the feature of busy search to identify users that are tied up with meetings and appointments as well.

    163 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. Auto complete using full contact list instead of just "recent contacts"

    When I'm writing an email, I would like to be able to type an email from my contacts into the "to" bar and have outlook autocomplete the email without me having to go to the contacts menu.

    498 votes
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    37 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  12. Provide ability to change the color of the reading pane or set background and text color for the reading pane

    The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

    It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

    521 votes
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    49 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  13. Outlook Meeting Response Option of "INFORMATION ONLY"

    Meetings as FYI Only -

    Please add a fourth meeting response option such as "Information Only" which automatically responds "Decline" but leaves the meeting info on your calendar. The meeting response would also automatically show the calendar as "FREE" with "No Reminder". This allows the user to change their response without having to sift through deleted emails or respond tentative leaving others to guess as to your meeting participation when you have no intention of going at all.

    272 votes
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    5 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Please give us back the opportunity to categorize meetings with different colours

    Please give us back the opportunity to categorize meetings with different colours

    37 votes
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    9 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. A series of recurring past appointments should not be changed just because I change the end date or the number of appointments.

    I am a Business English Trainer working in Germany and my calendar is always full of recurring appointments. Often my clients need to change a single appointment to another day or to cancel it completely. They nearly always have a set amount of weeks in which their training lasts. Therefore, if a lesson is cancelled in advance, the total amount of appointments must remain the same but only the end date changes. Whenever I try to change the end date, the whole series must be reset and then past changes (such as changing a single appointment from a Tuesday to…

    190 votes
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    5 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Recurring Calendar meeting changes should not change meetings that have already taken place

    Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.

    207 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add an option to create a new contact from email signature in Outlook 2016

    Add an option to create a new contact from email signature.

    453 votes
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    13 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  18. Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification

    Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification. Designate my supervisors emails writing in Red as an example. Just being able to assign a font color to a person for incoming mail so they pop out at you. Especially when you receive hundreds of emails a day. I would rather have that then the little color boxes.

    224 votes
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    10 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  19. Decline but not participating

    Today we can only chose from "Accept", "Tentative" or "Decline" when somebody propses or invites to a meeting. A lot of times you need to know about the meeting and get the meeting notes but not participate, for ex. for exacuative people, people in a high leadership role etc. My suggestion is that we have a "Decline not participating" option so that we still have the meeting in or calenders, get the meeting notes, updates for next meeting etc.

    83 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Contact ONLY Individuals who have not replied to a meeting request

    You should be able to (under tracking) easily email or reach out to those who have not responded to an outlook invite to a meeting request. The only way I see it can be done now, is to hand extract those individuals and resend a new meeting request.

    41 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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