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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Allow to revert to the old Ribbon icon set in Outlook 2016

    Allow to revert to the old Ribbon icon set in Outlook 2016 especially in Enterprise scenario.

    926 votes
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      494 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →

      Thank you for taking the time to provide feedback about the new icons. We know any change to the user experience can be disruptive at first, especially major changes like updating all the icons. Even though these new icons have been through many rounds of feedback and refinement with real customers, we’re sorry you’re not finding the new icons helpful.

      The new icons incorporate customer feedback we had received on the old icon design: bolder lines and higher color contrast helps make icons are more visible when using your computer near a window, a laptop in direct sunlight, or for folks with less than perfect vision. The new icons are also built using scalable graphics so they are never pixelated and can adapt to any device — whether it’s a monitor you’ve had for many years or a brand new 4K display. We’re also evolving the user interface designs on…

    • Add Bcc field to meeting requests in Outlook 2016

      I would like the option to send meetings requests with BCC so all information about all invitees is not shared with everyone that is invited

      Also, Outlook calendar entries need BCC – without showing these!

      1,660 votes
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        169 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

        Hi everyone,

        Thank you for providing a clear signal that we should prioritize this new feature.

        We are planning to support this feature in Outlook for Office 365 subscribers. We will share an updated status when engineering work for this feature begins.

        Thanks again and please feel free to continue up-voting and commenting on this suggestions.

      • Reply all with attachments included in Outlook 2016

        In Microsoft Outlook 2016, when reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

        1,550 votes
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          358 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
        • Email Signature Sync across devices

          It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

          6,502 votes
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            779 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
          • 608 votes
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              55 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
            • Include Additional theme options in order to provide a more pleasing color scheme

              The provided color schemes make it very difficult to distinguish folders

              125 votes
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                13 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
              • Do not cancel from my calendar the declined invitations

                When I decline an invitation I do not see anymore on my calendar.
                Moreover I am removed from the contacts of the invitation and if someone send an update of the timing of report meeting to all contact of the invitation I don't receive the update/report
                It should be better to evidence in the invitation that i do not partecipate, but do not remove me, in this way I can receive updates and meeting report.

                217 votes
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                  9 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                • Auto complete using full contact list instead of just "recent contacts"

                  When I'm writing an email, I would like to be able to type an email from my contacts into the "to" bar and have outlook autocomplete the email without me having to go to the contacts menu.

                  332 votes
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                    26 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                  • Enable an option to display declined meetings

                    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

                    128 votes
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                      4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                    • Provide ability to change the color of the reading pane or set background and text color for the reading pane

                      The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

                      It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

                      299 votes
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                        26 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add an option to create a new contact from email signature in Outlook 2016

                        Add an option to create a new contact from email signature.

                        330 votes
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                          8 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                        • Outlook Meeting Response Option of "INFORMATION ONLY"

                          Meetings as FYI Only -

                          Please add a fourth meeting response option such as "Information Only" which automatically responds "Decline" but leaves the meeting info on your calendar. The meeting response would also automatically show the calendar as "FREE" with "No Reminder". This allows the user to change their response without having to sift through deleted emails or respond tentative leaving others to guess as to your meeting participation when you have no intention of going at all.

                          153 votes
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                            4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                          • A series of recurring past appointments should not be changed just because I change the end date or the number of appointments.

                            I am a Business English Trainer working in Germany and my calendar is always full of recurring appointments. Often my clients need to change a single appointment to another day or to cancel it completely. They nearly always have a set amount of weeks in which their training lasts. Therefore, if a lesson is cancelled in advance, the total amount of appointments must remain the same but only the end date changes. Whenever I try to change the end date, the whole series must be reset and then past changes (such as changing a single appointment from a Tuesday to…

                            83 votes
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                              1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow signatures to be synced between different machines for the same office 365 account

                              I use more than one machine to read & send emails using Outlook 365. I would like any signature that I create to be automatically synced (including with office.com) so that it is available regardless of which machine I am using.

                              35 votes
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                                0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                              • Provide a feature or option to assign colors to Calendars in Microsoft Outlook 2016

                                This is not for the "categories" for color-coding each entry... those haven't really changed, and although I would love more color options, it works. BUT, I'm really sad that the new "Microsoft Office Professional Plus 2016" Outlook calendar color options have been severely reduced and honestly folks, these colors are sad. Get rid of pink. Forever. Or make it the 30th choice. So hard to look at. We need more than 9 options... I regularly have far more than 9 calendars open and need to be able to quickly differentiate. It is nice that you can now dedicate a specific…

                                201 votes
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                                  38 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                • Recurring Calendar meeting changes should not change meetings that have already taken place

                                  Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.

                                  70 votes
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                                    5 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow us to change the font, its size and choice of style for the to, cc, bcc and subject lines of email

                                    Allow us to change the font, its size, and style for the to, cc, bcc and subject lines of an email. I have checked online and lots of people have this problem, no fix has been suggested. July 24, 2018

                                    61 votes
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                                      7 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016

                                      Provide a feature to cancel a recurring meeting with future meetings only in Microsoft Outlook 2016 and don't want to lose the history on the Calendar.

                                      906 votes
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                                        112 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Provide an option to make a meeting attendee the meeting organizer in Microsoft Outlook 2016

                                        Provide an option to make a meeting attendee the meeting organizer in Microsoft Outlook 2016 to avoid recreating the meeting.

                                        772 votes
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                                          128 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                        • The ribbion tool bar

                                          The ribbon tool bar is too large and taking up too much of my screen. Also the icons on the ribbon bar are too large. The colour range does not have enough choice. The older ribbon bar was much better on office 2010 and has gone south in my opinion. I hate the new ribbon bar and the feel of the system. The system is not an improvement over office 2010

                                          62 votes
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                                            22 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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