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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Speed up Outlook Rules Order

    The order of Rules can be changed ONLY by tapping or clicking an UP or DOWN arrow on a SINGLE rule. This is clunky when managing a large number of rules. Develop a method for selecting multiple rules and re-ordering by dragging the selection.

    21 votes
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    9 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  2. Sorting and Coloring

    To show that new messages were delivered to the filtered sub folders. Also to be able to color folders in order to distinguish visually.

    13 votes
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    1 comment  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  3. Provide a feature or an option to sort Rules in alphabetical order in Microsoft Outlook 2016

    Can you please have the "Rules" for dealing with emails display in alphabetical order, or at least have this option. They currently display in chronological order only.
    This will make finding a rule easier when you have a lot of them to edit/update etc

    3 votes
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    1 comment  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow resizing the Rules editor window.

    Allow resizing the Rules editor window.

    19 votes
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    3 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  5. add a rule for where my name is not in the to or cc box

    Please add a rule for "where my name is not in the to or cc box. There is already a rule for "is in the cc box" and one for "is in the to or cc box" and one for "is not in the to box". The new request of a rule for "where my name is not in the to or cc box" will identify the bcc (blind cc) emails, I don't think anybody wants to get an email that is not specifically addressed to them.

    5 votes
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    1 comment  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add OR operator to the rules wizard

    At the moment it is just possible to use the AND operator to connect conditions in one rule. It should be possible to select the OR operator.

    Example: Do something when the from line contains "***" OR when the Subject line contains "YYY"

    5 votes
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  7. automatically categorize message based on sender

    I want to easily categorize all future emails from a specific sender (or domain of the sender). Right now I have to go to Outlook.com and edit my rules and add the sender address or domain to the existing rule. This is at least 10 clicks per sender or sender domain.

    It would be nice if I could right click the sender and select something such as "Categorize all future mail from this sender" and then select the category. Rule is updated.

    2 votes
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to bulk edit "Rule" RWZ files in MS Excel.

    It would be great to be able to export the RWZ file to MS Excel and then bulk edit them.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  9. count the number of items processed by each rule and then auto run a weekly or daily task to list each rule and the count for it

    It would be a great feature to have the ability to know the count of items processed by a rule on a regular basis such as daily or weekly. The list of rules and count of each could be emailed to the account via a system email. This would let you know when you have rules that are working and let you know if a rule set to perm delete emails that the perm delete did indeed occur.

    4 votes
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  10. Sender to junk mail still not working. Rule for sender still not working.

    The Block Sender and the Create Rule functions are not working. Still allows sender to come through. This system needs to be fixed!

    3 votes
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add Rule/condition for specific word in the attachment

    Add Rule/condition for specific word in the attachment

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  12. Button "Apply rules now"

    Ich hätte gerne einen Button zur sofortigen Anwendung der Regeln.
    Bisher muss man sich mühsam zum Regelmanager durchklicken.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  13. stop moving emails with html links to spam folder!

    current rule is annoying enough to make me drop outlook. Let me, not you turn link protection option on or off.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  14. enable Contact groups to be used in server rules

    enable Contact groups to be used in server- and private rules. E.g. move a mail to a folder if the sender is in a certain email Group.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  15. Create a rule option to move mails from "send on behalf of" email.

    We are receiving a lot of mails on behalf of other common emails like servicedesk, incident management etc. It would be very nice to have the opportunity to sort out these mails and move them automatically as needed. It is today possible to move from a specific email, please add the feature to move from "on behalf of" email.

    Thank you

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add the possibility to export a single rule

    Currently, you can only export all your rules. I would need the possibility to export a single rule. So that I can send it to collegue who would the import it. right now, if they want a rule similar to mine, they must recreate it. I could then build a Library of usefull rules from which other could pick and choose

    2 votes
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  17. double window

    when I open the outlook the content is opened in a new window which creates confutation and problem to arrange.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  18. Rule based auto Convert of select Email to Adobe PDF or Append to an Existing PDF Portfolio

    There should be a Rule set allowing emails to be saved as PDF or appended to an existing PDF Portfolio for selected emails based of criteria of Subject, Sender, Date, etc.

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  19. 1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability to add custom icons based on headers

    It would be good to be able to add custom Icons to both the list view and also to the right (where the SMIME signature Icon is shown) when specific headers are present and have a specified value according to a regexp.

    And then it could be a bunch of built-in Icons and also ability to select a Icon from harddrive.

    So I could for example say, that if the mail has a header with "Received-SPF" that has a value of "^pass.*domain=$fromdomain\s" it should show a green checkmark, if it has a value of "^(soft)?fail" it should show a red…

    1 vote
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    0 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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