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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Need a spelling and grammar check in the toolbar

    need a spelling and grammar check in the toolbar

    58 votes
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      9 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
    • Button for out of office

      Please provide a button for setting out of office. easy one click "enter your message here" I always struggle to find and set an out of office reply. shouldnt be this hard.

      739 votes
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        40 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
      • Introduce a contact manager in Outlook 2016

        There should be a contact manager in Outlook.

        Features to include...

        1. Detect duplicate addresses
        2. Graphically display a contact and where it's data come from
        3. Consolidate contacts
        4. Full drag&dropp support of EVERYTHING even when multi selecting
        5. Be aware of all my devices and which contacts those devices have
        6. Be aware of all sources for contacts from any system, application, program, server from Microsoft (example: Skype, Skype for business, AD, Exchange, Windows, Outlook, SharePoint, One Drive, Personal Address Book-PAB in outlook, Dynamics and so on)
        7. Possibility to set the owner/authority on a field by field…

        67 votes
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          3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
        • Bring back the look and feel of Outlook 2010

          Outlook 2016 has lost the great UI that Outlook 2010 had. The current colors, fonts, clarity, shapes, icons, etc. are very hard to see and understand. Folders are widely space, screen real estate is squandered, and work productivity is reduced. I realize that many of the changes are to make outlook more compatible with touch screens and mobile apps. However, most Outlook users use it for WORK. We use a keyboard and mouse. We do not use touch screens, but do need Outlook to be easy on the eyes for 8+ hours per day, fast, and easy to use. We…

          54 votes
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            9 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
          • Make categories searchable

            I use Outlook, for both mail, calendar and contacts, often the category labels to bring order. However these are not searchable. It's a powerful feature especially if you use it when searching. It would be nice if there is a box where you can search the category * * * * quickly by typing a few letters, especially if you use many categories.

            11 votes
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              1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
            • Undo a Quick Steps operation

              Undo a Quick Steps operation. Accidental clicks happen all the time, and the lack of undo feature makes Quick Steps unusable.

              21 votes
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                3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
              • Quick Step icon colors don't match category colors

                The new look changed the possible colors of the Quick Steps icons and category colors. There is now a discrepancy between the possible Quick Step icons and the category colors.
                As someone who categorizes all incoming mail using the quick steps, it bugs me that the colors no longer match.

                #newicons

                7 votes
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                  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                • Revert back to showing the name given to the PST File in the side panel instead of just "Outlook Data File".

                  Revert back to showing the name given to the PST File in the side panel instead of just "Outlook Data File".
                  I organize my mail by month. PST files created since Office 2019 just show "Outlook Data File" in the side panel. PST files created in earlier version show the name of the PST file. e.g. 2018-08 There appears no way to change this. I know if shows the name at the top of the screen but it is a pain to click on each folder to find the folder I need.
                  Please revert back.

                  8 votes
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                    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                  • Dark Gray Theme Unread Messages Count not Visible enough in Folder Pane

                    When using the Dark Gray Theme in Outlook, the Unread Messages Count in the left Folder Pane should be Blue (or other discernible color) like it is in the Black Office Theme. Currently, it blends into the folder names too easily.

                    20 votes
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                      2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                    • 11 votes
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                        1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide an ability to get polling in meeting invites? Would like to build consensus on items like agenda, meeting location or food choices.

                        Allow polling within a meeting invite (similar to email) on items like agenda, meeting location or food choices.

                        17 votes
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                          0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide a feature to change the font/size in the email adress bar to read more easily the recipients in Outlook 2016

                          It would be great if there would be some settings that would allow Outlook users to modify the font size in the email address bar. This way the email address of the recipient could be read more easily

                          42 votes
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                            7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                          • IMAP categories

                            Allow categories for IMAP email messages; this can be with local folder category settings or using the categories of a connected Exchange/MAPI folder if it is selected as the default folder.

                            I'm trying to switch to Inbox Zero, but since a unified Inbox is not really possible because I do not get Send As delivery of connected accounts in Outlook.com, I can at least use color categories in my IMAP accounts.

                            17 votes
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                              0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                            • Outlook Print Same As WORD

                              Make PRINT dialog uniform among WORD, OUTLOOK , EXCEL, etc.

                              For example, add "PAGES" option to Outlook. I rarely want to print an entire email, and right now it takes multiple clicks and multiple dialogs to select which pages to print.

                              3 votes
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                                0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                              • Full featured reminders window

                                I use the reminders window as a to-do list. I have multiple items in my reminders window, including meetings, tasks and flagged emails. I would like to see some of the following:
                                - user adjustable window size to see a longer reminder list
                                - More fields / field column chooser (such as owner, folder,category, etc.)
                                - Ability to sort by these columns
                                - Checkbox column to quickly clear completed tasks
                                - Ability to see upcoming reminders (perhaps 1 day or 1 week's worth)
                                - Set reminders for any field / object (several plugins allow this)
                                - Quickly reset reminder date…

                                10 votes
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                                  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                • Provide an option of feature to track who accessed emails, made changes to emails and calendars in Microsoft Outlook 2016.

                                  Provide an option of feature to track who accessed emails, made changes to emails and calendars in Microsoft Outlook 2016.

                                  In a large business, with multiple administrators accessing email inboxes, it would be incredibly beneficial to have a way of being able to check for footprints of who has accessed an email and what they have done with it. For example, if a user was to archive an email, there could be a history icon that gives you an audit trail. This would help identify instances of users deleting, moving or archiving emails either mistakenly or deliberately without dealing with…

                                  5 votes
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                                    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add a Archive button next to the Reply, Reply All and Forward above the contact when looking at an email.

                                    This Archive button will be separate to the button in the ribbon and the optional Quick Access Toolbar one.

                                    5 votes
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                                      0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Provide an Exit Button in Microsoft Outlook 2016 to prevent accidental closure of application.

                                      Provide an Exit Button in Microsoft Outlook 2016 to prevent accidental closure of application. Addition of a prompt to ask the user user before exiting the Outlook main window to prevent the app shut down accidentally,

                                      21 votes
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                                        5 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Separate categories pane in outlook 2016

                                        Add a Categories Pane to Outlook. I'm a big user of categories and it would be great to allow for easily selecting and adding categories to Outlook items. The current process of right-clicking and then assigning 1-by-1 or selecting "All Categories" and then choosing multiple selections are both cumbersome (same thing when accessing from the ribbon). A pane would ease my current pain.

                                        16 votes
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                                          2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Add Option to open Cloud / Modern attachments in default app rather than web.

                                          Outlook should have an option to open modern/cloud attachments directly in the Windows default program rather than opening it in a browser. This should work at a minimum for the standard Word, PowerPoint, and Excel file types. Obviously, this should also be an option for all Outlook apps since there are versions of Word, Excel, and PowerPoint for Windows, macOS, iOS, and Android.

                                          5 votes
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                                            1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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