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Outlook 2016 for Windows

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  1. Enable Archive button to be manageable by policy

    Entreprise configuration for Archive folder
    We need an entreprise way to configure the Archive folder. When clicking on the Archive button for the first time the user can choose a folder. She can also select another folder by using the Options menu. But we need a way to preconfigure this for all users, and also to lock the folder which is used for archiving.

    16 votes
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    6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  2. Improve the Simplified Account Creation experience

    Outlook has introduced a new simplified account creation experience for the Office 365 service. This new functionality enables users to more easily configure Outlook with a one click experience after signing into Office and connecting to the service.

    If the new simplified account creation experience does not work in your environment and you need to disable it please give us feedback about why it did not work and any suggested improvements. Please add feedback using the Comments tab on this topic below.

    25 votes
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    135 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  3. Roam / Export option for applications settings of Outlook 2016

    roam applications settings and views! if anyone have multiple PCs and every time have to setup a new one then we have to go through the ritual of setting for every options like message view,rules and etc.

    20 votes
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    3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  4. Provide an option to Enable and Disable Email Accounts rather than removing or deleting them in Microsoft Outlook 2016

    Provide an option to Enable and Disable Email Accounts rather than removing or deleting them in Microsoft Outlook 2016 to avoid data loss and easy management of email accounts.

    18 votes
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    2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  5. Provide an option of displaying the number of Unread Messages against Main Folder if Folder structure is collapsed in Microsoft Outlook 2016

    Provide an option of displaying the number of Unread Messages against Main Folder if Folder structure is collapsed in Microsoft Outlook 2016 to make it easy to check specific folders only for Unread emails rather than going through all the folders. Also provide an option to highlight folders that have emails in their subfolders as we end up missing emails stored in those folders after they are processed and delivered based on rule or criteria.

    85 votes
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    26 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide an option to set a reminder for a set time before an event in Microsoft Outlook 2016

    Provide an option to set a reminder for a specific time before an event in Microsoft Outlook 2016 like notify an hour prior to a specific meeting etc, or setting a reminder to send an email.

    21 votes
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    11 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  7. Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016

    Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016 so it can be used to restore the email addresses rather than adding them again or creating the list from scratch.

    22 votes
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    9 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  8. TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

    TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

    Currently in the TurstCenter you can select to sign E-Mails with installed S/MIME certificates. If you do not have a valid certifcate for every configured e-mail address outlook always tries to sign these mails, leading to an error message.

    It would be nice, if the option "sign mails" would be extended to "sign mails, if a valid certificate is available".

    33 votes
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    14 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  9. Resize Outlook Ribbon Icons as well as allow ribbon color to be customized for Outlook 2016

    The purpose of Quick Steps is to improve work efficiency by enabling users to accomplish routine and frequent functions with just ONE click. Previous versions of Outlook allowed users to see within one pane, as many as 12 icons/actions. Also adding the option or feature to enable users to customize the ribbon in Microsoft Outlook 2016 as well for Outlook in Office 365 modules. Also enable users to change colors of the ribbons and icons on the ribbons. Since the list of commands is super long and not usually in an alphabetical order, provision of an option or feature that…

    120 votes
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    50 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  10. Move Signature Settings out of Compose Mail

    It would really be nice to find the option to edit signatures within the Options menu (under the File ribbon). Today, we have to compose a new message to access the Signatures options, which can be really confusing to end users.

    49 votes
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    6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  11. Reply All prompt in Outlook 2016

    Have a prompt pop up asking if you want to "Reply All"...? As some people in business need to send or reply to others with sensitive material, it would help to have a useful tool.

    49 votes
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    13 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  12. Provide an option to save and export or import views in Microsoft Outlook 2016

    Provide an option or capability to save all view settings for Microsoft Outlook 2016 enabling back up, exporting or importing the view settings created.

    64 votes
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    16 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  13. Erase account does´nt work

    Erase-account-guide does´nt work in Outlook 2016:

    1.Archive
    2.Select settings twice (there is no option to chose settings)
    3.Choose account, and then erase.

    How to make it?

    1 vote
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    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide an option to Integrate Skype directly into Microsoft Outlook 2016

    Provide an option to integrate Skype directly into Microsoft Outlook 2016. In addition a separate tab for Skype to show Tasks as well as see email conversations related to people you are chatting would be beneficial. If it is possible to get the group chats included in the folders section of your mail and have it flash when someone writes a new message.

    45 votes
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    12 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  15. Option to repair Microsoft Outlook 2016 by right clicking the Outlook icon in the toolbar.

    Enable the option to Repair Outlook 2016 feature by right clicking the Outlook Icon in the Toolbar. That way when the program wont load and you keep getting the processing message for quite a long time, you can just right click the icon and outlook will diagnose and repair itself.

    18 votes
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    4 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  16. Option to export and import email accounts and account settings in Microsoft Outlook 2016

    Option to export and import email accounts and settings including Server details and advanced settings to a file from Microsoft Outlook 2016.

    In Microsoft Outlook 2016 it would be beneficial if we are provided with an ability to export individual email account settings including name, email address, server information for incoming and outgoing, username, password and the advanced settings to a file so we can take a backup and use the same file in re-configuring the email account when troubleshooting issues related to Microsoft Outlook 2016. All that needs to be added is the email account password to complete the…

    58 votes
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    11 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  17. Option to export email account settings (Server Information & Advanced Settings) in Microsoft Outlook 2016.

    Ability to export individual email account settings including name, email address, server information for incoming and outgoing, username, password and the advanced settings to a file.

    The file that is created can be imported on another computer. All that needs to be added is the email account password.

    Or you should persist all Outlook settings on the server, so when a user gets a new machine everything is EXACTLY the same way it was on his old machine

    60 votes
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    14 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  18. Desktop Notification settings for different accounts in Microsoft Outlook 2016

    Option to set different desktop toast notification settings for different accounts configured in Microsoft Outlook 2016 option to either receive desktop notifications for email sent to specific email account. Currently we can't set different settings for different accounts. Also extending them for Calendar items would be an added benefit. Being able to move the alert box to the upper left corner of my right monitor kept the alert notification out of the way but very noticeable. I am running Windows 10 and Outlook 2016. Also an option to have Quick response to Notifications (e.g. When receiving a mail, you can…

    90 votes
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    28 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  19. Improve the "Manage rules and alerts" or there should be a rule like "Move after I read" the emails in Outlook 2016

    The rules and alerts are powerful and very important in properly organizing Microsoft Outlook inbox. However it has been observed:

    The User Interface is old. The dialog cannot be re-sized and managing many rules becomes tedious.

    All the rules are not compatible between web version and desktop client even when the features are available on both. While not having some sounds or special events on the web version can be understandable, not being able to categorize the emails is annoying. It would be nice to have some "cleanup features" to review the rules. Also Creation of rules to automatic categorization…

    406 votes
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    225 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  20. Use HTML format for answer and forward emails automatically

    It would be very useful, to choose the option, to send answered and forwarded emails in HTML format by default.

    64 votes
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    16 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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