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Outlook 2016 for Windows

How can we improve your Desktop Outlook 2016 experience?

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  1. Better Categories management in Microsoft Outlook 2016

    Categories are an excellent, more modern, and flexible alternative to folders. However, managing and assigning categories in Outlook (both client and web).

    36 votes
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      10 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
    • Sync all Outlook settings, message rules, signatures, text templates and everything via OneDrive

      Option to Sync all Outlook settings, message rules, signatures, text templates and everything via OneDrive

      24 votes
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        3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
      • Blocked Senders

        Would like the Outlook team to alter the behavior of “block sender” to block the true sender instead of the name displayed in the “from” field. One example is a message with an actual sender of xyz@domain1.com that shows as abc@domain2.com in the from field. When adding the sender to the block list, the REAL sender is not blocked by Outlook in the current design. Really cool would be logic that blocks both the actual sender and the address in the from field, or a prompt for each prior to adding to blocked senders.

        19 votes
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          6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
        • Store Signatures in the mailbox

          Currently Signatures for Outlook will be stored in the User Profile "Appdata" Folder, while Signatures for Outlook on the Web are stored inside the users mailbox. Hence, the user has to maintain two signatures.

          Please change the behavior so that Outlook signatures are also stored in the mailbox removing the inconsistency between Outlook and OWA.

          Thanks
          Christian

          18 votes
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            1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
          • Guessmart options unchecked by default

            When troubleshooting Outlook and Exchange connectivity issues, it's very common the Test Email AutoConfiguration tool is used as one of the troubleshooting steps. Rarely, at least in my experiencing, are the two Guessmart options needed to be checked. My idea is to have the Guessmart troubleshooting options unchecked by default.

            17 votes
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              2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
            • Provide an option to save and export or import views in Microsoft Outlook 2016

              Provide an option or capability to save all view settings for Microsoft Outlook 2016 enabling back up, exporting or importing the view settings created.

              14 votes
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                5 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
              • Move Signature Settings out of Compose Mail

                It would really be nice to find the option to edit signatures within the Options menu (under the File ribbon). Today, we have to compose a new message to access the Signatures options, which can be really confusing to end users.

                12 votes
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                  1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                • Resize Outlook Ribbon Icons for Outlook 2016

                  The purpose of Quick Steps is to improve work efficiency by enabling users to accomplish routine and frequent functions with just ONE click. Previous versions of Outlook allowed users to see within one pane, as many as 12 icons/actions.

                  12 votes
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                    1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                  • TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

                    TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

                    Currently in the TurstCenter you can select to sign E-Mails with installed S/MIME certificates. If you do not have a valid certifcate for every configured e-mail address outlook always tries to sign these mails, leading to an error message.

                    It would be nice, if the option "sign mails" would be extended to "sign mails, if a valid certificate is available".

                    8 votes
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                      5 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                    • Provide an option of displaying the number of Unread Messages against Main Folder if Folder structure is collapsed in Microsoft Outlook 2016

                      Provide an option of displaying the number of Unread Messages against Main Folder if Folder structure is collapsed in Microsoft Outlook 2016 to make it easy to check specific folders only for Unread emails rather than going through all the folders.

                      7 votes
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                        0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016

                        Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016 so it can be used to restore the email addresses rather than adding them again or creating the list from scratch.

                        7 votes
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                          3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                          Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                          6 votes
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                            2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                          • Provide an option to make Microsoft Outlook 2016 client to run as service.

                            Provide an option to make Microsoft Outlook 2016 client to run as service as it will benefit many customers who need to run all day Outlook client application.

                            5 votes
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                              1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • Provide an option to display temperatures from multiple locations in Weather bar in Microsoft Outlook 2016

                              Provide an option to display temperatures from multiple locations in Weather bar in Microsoft Outlook 2016. Also an option of displaying temperature in Celsius as well as in Fahrenheit would be great.

                              4 votes
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                                2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • Provide an option to display the Quick Access Toolbar even when the Auto Hide option is selected for the Ribbon in Microsoft Outlook 2016.

                                Provide an option to display the Quick Access Toolbar even when the Auto Hide option is selected for the Ribbon in Microsoft Outlook 2016 as it would provide easy access to Quick Access Toolbar and can be customized for enhanced functionality.

                                4 votes
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                                  0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                • Advanced options of To-Do bar on the Calendar in Microsoft Outlook 2016

                                  Please, add the To-Do Bar or the Daily Task List on the Calendar. There is no way to see my task on the Calendar in Microsoft Outlook 2016.

                                  4 votes
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                                    1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Put the application version number in an easier place to find

                                    Put the Outlook 2016 application version number in an easier place to find without having to search to find the instructions.

                                    Note: currently the application version number is listed under File, Office Account, About Outlook. In earlier versions of the product it was listed under File, Help.  The latest versions by channel are listed on this page, https://technet.microsoft.com/library/mt592918.aspx?f=255&MSPPError=-2147217396.

                                    3 votes
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                                      0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Provide a feature to move email to Focused or Other inbox based on subject, recipient or based on importance in Microsoft Outlook 2016

                                      Provide a feature to move email messages to Focused or Other inbox based on subject of emails, addressed to recipient or based on high or low importance in Microsoft Outlook 2016 for easier sorting of emails.

                                      3 votes
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                                        0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Add an option in Quick Step that would allow you to remove a specific category.

                                        Quick Step currently has the option to clear all categories. It would be great if an additional option could be added to clear a single specific category as well.

                                        3 votes
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                                          2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Provide an option to switch drag and drop confirmation on/off in Microsoft Outlook 2016

                                          Provide an option to switch drag and drop confirmation on/off in Microsoft Outlook 2016

                                          3 votes
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                                            1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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