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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Email Signature Sync across devices

    It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

    6,502 votes
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      779 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
    • Include Additional theme options in order to provide a more pleasing color scheme

      The provided color schemes make it very difficult to distinguish folders

      125 votes
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        13 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
      • Provide ability to change the color of the reading pane or set background and text color for the reading pane

        The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

        It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

        299 votes
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          26 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
        • The ribbion tool bar

          The ribbon tool bar is too large and taking up too much of my screen. Also the icons on the ribbon bar are too large. The colour range does not have enough choice. The older ribbon bar was much better on office 2010 and has gone south in my opinion. I hate the new ribbon bar and the feel of the system. The system is not an improvement over office 2010

          62 votes
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            22 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
          • Allow to "Customize the Ribbon" with drag/drop to improve it.

            When the "Customize the Ribbon" dialog box is open, I should be able to click and drag on the buttons in the actual ribbon of the normal Outlook button to rearrange the buttons. The current Ribbon Customize interface is not very intuitive and many ribbon sections cannot be customized further. For example the "Respond" section, or "Delete" section have a specific group of buttons. I can change the location of the group, but I cannot add/remove buttons within the group.

            Also in the earlier builds of Outlook you can easily customize ribbon from the right-click context menu, and the ability…

            17 votes
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              2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
            • Please bring back the classic theme and more colors in Outlook 2016

              Please bring back the classic themes for Office 2016 like we had in Outlook 2003 and 2007. I

              I use the classic theme in Windows 7 and I would prefer to use that, than the current 4 themes currently provided in Office 2016.

              Why do I want this feature to come back? The classic theme is much easier on my eyes than the themes offered currently in Office 2016.

              Also, you must have more options to add color in outlook! I loved the dashboard of office 2007 and just upgraded to 2016 and it seems so sterile!

              Thanks,
              Chris

              48 votes
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                15 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
              • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                1,123 votes
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                  431 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →

                  This new option is now available for Office 365 Home, Office 365 Personal, Office 365 Business, and Office 365 ProPlus customers on Monthly Channel (Version 1803 or newer). For subscription customers on one of the Semi-Annual Channels, this option will become available after upgrading to Version 1808.

                  From Outlook, you can turn this on using File > Options > Advanced. Look for the “Reminders” section and check the box next to “Show reminders on top of other windows”.

                  More information on which version of Outlook you are running here: https://support.office.com/article/what-office-365-business-product-or-license-do-i-have-f8ab5e25-bf3f-4a47-b264-174b1ee925fd

                • The "Keyboard Shortcuts: Customize Button" in Outlook 2016

                  Office programs allow users to customize keyboard shortcuts in the "Customize the Ribbon" dialog window. Why doesn't Outlook? The "Keyboard Shortcuts: Customize" button is missing.

                  10 votes
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                    2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                  • Certified Electronic Signatures In Outlook 2016

                    Addition of “certified electronic signatures” in Microsoft Outlook 2016 through internal documents or external documents to take the approvals easily even through smartphones. The access of this option must be linked to the mobile of the mailbox owner with a unique code number every time. Initially, these options prove beneficial and useful in all internal documents of any institutions and any external communication between institutions (companies, banks .... etc. ).

                    3 votes
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                      1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                    • Email font size

                      The font size of the email folders is waay too small. 2007 used to allow you to change the font size. Why did you remove it? I can't be the only person out there who would like to make the folder size larger without making everything on my computer bigger. Please make it so we can change the font size of the email folders. And the menu words. Why did you remove it?

                      19 votes
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                        1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide an option to Sort by Read or unread in Outlook 2016

                        Make a sort setting for "read".

                        As we can filter by unread right now but it would be good if there would be an option to sort emails by read or unread in Outlook 2016

                        32 votes
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                          1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                        • Quick step to add the recipients of a selected email to a distribution list. (in Contacts)

                          running rules to organize email sometimes depends on a distribution list. to add a recipient (or more) to a distribution list is still a manual process. ex" a particular task generates several participants to send emails, because I will only receive emails from them based on this task, a rule would move them to a folder created for the task via rule based on Distribution list. I could run two quick steps, 1 to add to task distribution , then 2 to move the current email or run a particular rule now. subsequent emails would move via the rule.

                          3 votes
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                            0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                          • Provide a feature to Customize Account Names for email accounts configured in Microsoft Outlook 2016

                            Provide a feature to Customize Account Names for email accounts configured in Microsoft Outlook 2016 maintaining case as well as re-arrange their order in navigation pane. similar to Windows 10 Mail app.

                            163 votes
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                              65 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • For us boomers please provide a pure black (not grey) font on white background so we can read screen. I'm struggling to read the print.

                              I'm sure other Baby Boomers are having difficulties reading grey on white like I am. Not enough contract for aging eyes. Increasing font size only works on the messages but not where I file and organise messages. Seems like everything is designed these days for young folks with good vision. I can barely see this message as I type it because the print is so miniscule.

                              10 votes
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                                2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • 2 votes
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                                  0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                • Show the icon of Addins instead long names in Outlook 2016

                                  Only show the icon of add-ins in the simplified ribbon view of outlook. Addins in the simplified ribbon have long names eg. "Add a card to trello" and take up a lot of space.

                                  2 votes
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                                    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                  • allow me to choose ansd save the color for the Office Theme

                                    Recently, MS Office decided to change the color scheme to Colorful - I have been using White color scheme for many years. I have tried to change it back to white many times. But, every time I exit and restart an application, it goes back to Colorful. Outlook should allow me to save it.

                                    11 votes
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                                      0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                    • every time i get an update, all my ribbon customization in outlook get replaced with ribbon defaults.

                                      every time i get an update, all my ribbon customization in outlook get replaced with ribbon defaults.

                                      9 votes
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                                        1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                      • An easy way to turn off the autoformat features, esp. the Auto Indent.

                                        Turn off autoformat so that that paragraphs weren't automatically indented.

                                        1 vote
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                                          0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Enable Outlook as a Complication for Info graph Modular Apple Watch face.

                                          Provide Outlook as a Complication on the Info graph Modular Apple Watch Face. Outlook is already available as a complication on the Modular Apple Watch Face, of which Info graph Modular is roughly v2 and takes advantage of new hardware.

                                          1 vote
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                                            0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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