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Outlook 2016 for Windows

How can we improve your Desktop Outlook 2016 experience?

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  1. Include signatures are part of the roaming data

    I use Office 365. When I make changes to my signature on one computer, I'd like it to appear on another as well. If I move to a new computer, I'd like to already have my signatures there without recreating them.

    160 votes
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      10 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
    • Improve the "Manage rules and alerts"

      The rules and alerts are powerful and very important in properly organizing Microsoft Outlook inbox. However it has been observed:

      The User Interface is old. The dialog cannot be re-sized and managing many rules becomes tedious.

      All the rules are not compatible between web version and desktop client even when the features are available on both. While not having some sounds or special events on the web version can be understandable, not being able to categorize the emails is annoying.
      It would be nice to have some "cleanup features" to review the rules

      We would love to see some improvements…

      89 votes
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        41 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
      • Email Signature Sync across devices

        It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

        52 votes
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          0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
        • Better Categories management in Microsoft Outlook 2016

          Categories are an excellent, more modern, and flexible alternative to folders. However, managing and assigning categories in Outlook (both client and web) for POP, IMAP as well as Exchange.

          49 votes
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            17 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
          • Blocked Senders

            Would like the Outlook team to alter the behavior of “block sender” to block the true sender instead of the name displayed in the “from” field. One example is a message with an actual sender of xyz@domain1.com that shows as abc@domain2.com in the from field. When adding the sender to the block list, the REAL sender is not blocked by Outlook in the current design. Really cool would be logic that blocks both the actual sender and the address in the from field, or a prompt for each prior to adding to blocked senders.

            32 votes
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              10 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
            • Sync all Outlook settings, message rules, signatures, text templates and everything via OneDrive

              Option to Sync all Outlook settings, message rules, signatures, text templates and everything via OneDrive

              28 votes
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                4 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
              • Universal Unsubscribe Button!

                Please add a button that allows the user to unsubscribe from a mailing list with just one click! Instead of having to click unsubscribe/fill out the form to confirm email/uncheck mailing addresses/reply with "stop" etc, one button automatically kills that email from appearing in your inbox again. Worst case this turns into a better version of the "junk" feature and re-reroutes to an "Unsubscribed" folder/filter if it can't automatically unsubscribe for you.

                26 votes
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                  0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                • Use the native service authentication (like the Mobile version)

                  Most of my mail accounts (Outlook.com and GMail) have two factor authentication set up. It's really annoying to add them to Outlook 2016. I have to generate a app password on each of the accounts, and use them to log in.

                  Your mobile apps (iOS and Android) use the "native" service authentication (redirect me to the site, I log in, authorize the app and I'm good to go). I find it a much better way to log in, since I don't need to go to another site and generate a password. All I need is my phone.

                  26 votes
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                    Working on it  ·  6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                  • Customize keyboard shortcuts

                    Other Office applications allow you to customize keyboard shortcuts. So should Outlook 2016.

                    24 votes
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                      10 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                    • Store Signatures in the mailbox

                      Currently Signatures for Outlook will be stored in the User Profile "Appdata" Folder, while Signatures for Outlook on the Web are stored inside the users mailbox. Hence, the user has to maintain two signatures.

                      Please change the behavior so that Outlook signatures are also stored in the mailbox removing the inconsistency between Outlook and OWA.

                      Thanks
                      Christian

                      21 votes
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                        1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide an option to save and export or import views in Microsoft Outlook 2016

                        Provide an option or capability to save all view settings for Microsoft Outlook 2016 enabling back up, exporting or importing the view settings created.

                        17 votes
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                          5 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                        • Guessmart options unchecked by default

                          When troubleshooting Outlook and Exchange connectivity issues, it's very common the Test Email AutoConfiguration tool is used as one of the troubleshooting steps. Rarely, at least in my experiencing, are the two Guessmart options needed to be checked. My idea is to have the Guessmart troubleshooting options unchecked by default.

                          17 votes
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                            2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                          • Reply All prompt in Outlook 2016

                            Have a prompt pop up asking if you want to "Reply All"...? As some people in business need to send or reply to others with sensitive material, it would help to have a useful tool.

                            16 votes
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                              2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • Resize Outlook Ribbon Icons for Outlook 2016

                              The purpose of Quick Steps is to improve work efficiency by enabling users to accomplish routine and frequent functions with just ONE click. Previous versions of Outlook allowed users to see within one pane, as many as 12 icons/actions. Also adding the option or feature to enable users to customize the ribbon in Microsoft Outlook 2016 as well for Outlook in Office 365 modules.

                              16 votes
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                                4 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • Use HTML format for answer and forward emails automatically

                                It would be very useful, to choose the option, to send answered and forwarded emails in HTML format by default.

                                15 votes
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                                  3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                • Move Signature Settings out of Compose Mail

                                  It would really be nice to find the option to edit signatures within the Options menu (under the File ribbon). Today, we have to compose a new message to access the Signatures options, which can be really confusing to end users.

                                  14 votes
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                                    1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                                    Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                                    9 votes
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                                      3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                    • TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

                                      TrustCenter - Configuration Encrypted Mail / S/MIM Certificate signing on Account Basis

                                      Currently in the TurstCenter you can select to sign E-Mails with installed S/MIME certificates. If you do not have a valid certifcate for every configured e-mail address outlook always tries to sign these mails, leading to an error message.

                                      It would be nice, if the option "sign mails" would be extended to "sign mails, if a valid certificate is available".

                                      9 votes
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                                        5 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Provide an option to display temperatures from multiple locations in Weather bar in Microsoft Outlook 2016

                                        Provide an option to display temperatures from multiple locations in Weather bar in Microsoft Outlook 2016. Also an option of displaying temperature in Celsius as well as in Fahrenheit would be great.

                                        8 votes
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                                          6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016

                                          Provide an option to save the Safe Sender List online or in a file in Microsoft Outlook 2016 so it can be used to restore the email addresses rather than adding them again or creating the list from scratch.

                                          8 votes
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                                            3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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