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Outlook 2016 for Windows

How can we improve your Desktop Outlook 2016 experience?

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  1. When an item is deleted, mark it as read

    I often click the X to delete an email from the list without reading it (I know it is junk). It then goes to the Deleted folder but stays unread. This messes with my search folders that look for unread emails.

    327 votes
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      12 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
    • Pin or Stick important emails at the top of your Inbox

      Option to be able to pin or stick important emails at the top of your inbox regardless of the date and time they were received when sorted by date.

      260 votes
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        24 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
      • Schedule email in Inbox like on iPhone Outlook app!

        Add the ability to schedule/archive emails like you can in the wonderful Outlook for iPhone app! Swiping two fingers to the right or left on the email to archive or schedule wonder be amazing!

        You can swipe to the side and "Schedule" an email in the Inbox to go to a Scheduled folder until the time that you have it scheduled for when it shows up again in your Inbox at the time that you need to deal with it!

        This is THE KILLER feature that would put Outlook far above all the rest!

        148 votes
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          19 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
        • Quickly convert Email Signature (containing title, email, address, phone number) etc into contacts

          Make it easy to quickly convert email senders signature (that has name, title, email, address, phone number) etc. into outlook contact without multiple copy paste operations on Windows Desktop. Today the sales team is not capturing a lot of customer contacts from incoming emails & for those who are capturing, it will save the sales team many hours every month.

          131 votes
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            7 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
          • Option to Reply to an email with attachments included in Microsoft Outlook 2016

            In Microsoft Outlook 2016, when reply to an email with attachments, the attachments are not available and we have to attach them manually. An option to reply to an email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

            102 votes
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              20 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
            • Quick delete button and Flag status are too close together

              Outlook 2013/2016,

              Quick Delete button and Flag Status button are really close together, please make an option to remove the Quick Delete button. The position of the buttons results in accidentally deleting a message.

              88 votes
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                35 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
              • Suggest a Folder when Moving e-mails based on Prior History

                In a constant battle to manage our Inbox, It would be great to have Outlook suggest a folder where I will most likely want to file an email based on my history. For example, if I receive a Monthly Revenue report from the same person each month and file it in a folder titled "Financial Reports", Outlook could have that folder highlighted for me when I press CTRL-SHIFT-V (or select the Move drop-down in the Ribbon) so that all I have to do is press ENTER to move that message. Folder suggestions could be made from prior email history and…

                81 votes
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                  13 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                • Option to save Outlook email message as .pdf in Microsoft Outlook 2016

                  Option to save the Outlook email messages in .pdf format would be an added benefit.

                  77 votes
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                    13 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                  • Ability to send from outlook using alias accounts

                    Please add the ability to send from an email alias from within the software (instead of having to use the online version to do so).

                    The user interface and features of the desktop version of Outlook are much better than the online version and I would like to be able to do all my communicating from there. However, without the ability to send from my other alias emails, I cannot do so. Thank you.

                    76 votes
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                      14 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                    • Folder Icons , Fonts and Colors

                      Allow Email Folder Icons to be changed. User should be able to change the color , Font and actual Icon used for each Folder.

                      71 votes
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                        19 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide an option to create and save a template of emails in Microsoft Outlook 2016

                        Provide an option to create and save a template folder that can be used to save frequently used e-mails(like emails containing quotes) as template. If needed, you go to your template folder and click on the specific email to send the e-mail off every month after updating it. This saves time and is more productive.

                        70 votes
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                          10 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add an option to remove the Archive button

                          Some people never Archive and it would be nice to have the option to remove the Archive button from the mail home ribbon. While it can be removed, it is attached to the Delete button so you must remove both. Want the ability to just remove the Archive button.

                          We also got feedback that the Archive button is too close to the Delete button.

                          66 votes
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                            16 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                          • Email Confirmation on Emails Sent - Read receipt notification

                            Email Confirmation on Emails Sent. I do not like bothering my clients. But I would like to know if they have received my invoice I emailed

                            51 votes
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                              6 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                            • Even "minimized" reading pane header is still too tall

                              When reading pane is set to "bottom", the header area of the reading pane is much too tall. Even when it's set to the "minimized" height, it still takes so much height that I can't see enough content in the message list and reading pane.

                              On my 1800px-high screen, there's 270px between the bottom of the message list and the top of the reading pane content. That 270px could increase the number of visible messages in my message list by 60% if it wasn't wasted on useless header content.

                              Here's some ideas :
                              1) put reply/forward/reply-to buttons on the same…

                              47 votes
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                                6 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                              • Allow mail-items to be tagged in Outlook 2016

                                Using "Categories" for emails is not always useful because they a) need to be created in advanced and b) are then cumbersome to use if there are many. A much, much more comfortable tagging would thus be required. This could work similar to online-sites where you simple can "type" multiple comma-separated strings. If a string is recognized to be "existing" in the current database, it is potentially auto-completed. This "tags" field is stored with the mail item and can be easily searched/filtered for.

                                46 votes
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                                  14 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                                • Work Schedule Shading for Out-Of-Office dependent on Day of week

                                  Allow different default work hours dependent on day of week. For instance, I work 12-8 on two days of the week, and 8-4 on three days of the week. Right now, you can only go into "Calendar Options" then Work Hours, then "Start Time" and "End Time" of work hours, followed by selecting the days of the week you work.

                                  37 votes
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                                    5 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Option to add social media details to contacts in Microsoft Outlook 2016

                                    Provide fields in Contacts specifically for Social Media such as Skype, Twitter, Instagram, Facebook etc.

                                    35 votes
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                                      5 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Plugin to remove duplicate emails from Outlook 2016

                                      It would be nice for Outlook 2016 to have a plugin/addin to remove duplicate emails.

                                      34 votes
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                                        4 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Option to allow Rules to use BCC to selected recipient

                                        Currently rules only allow rules to CC a recipient. Provide an option to enable BCC while creating or managing rules.

                                        34 votes
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                                          15 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Option to edit the subject title of the email in Microsoft Outlook Client 2016.

                                          Option to edit the subject title of the email in Microsoft Outlook 2016, so that we can update the subject header of emails received and make it relevant to the new email content.

                                          32 votes
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                                            14 comments  ·  Email  ·  Flag idea as inappropriate…  ·  Admin →
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