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Outlook 2016 for Windows

How can we improve your Desktop Outlook 2016 experience?

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  1. Enable colored mailbox folders

    MS Outlook 2013: I have many (sub-)folders in my mailbox and I already use the function "Show in favorites". But there are too many favorites and i scroll all the time in my POB to find the folder with mails that I need actually.

    My idea of improvement:

    Enable to set colors for the (sub-)folders in the mailbox, because the human brain links words with colors easier. So when I search e.g. the folder "Verbesserungsvorschläge", I don't need to search the written folder by eye. No, I can search by the color, that I defined for this folder. I mean,…

    233 votes
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      21 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
    • Search for email addresses in new mail compose window

      When you create a new email, and then click the 'to' button, you get the 'select names' dialog box. I'd like then to be able to search for 'part of an email address' instead of just the persons name. The search box at the moment only returns a search of 'names only'.

      For instance if I have a load of contacts at the RBS Bank but don't know all their names I'd like to type RBS in the search box and have the result return all contacts with RBS in their email address.

      I'd like to send an email to…

      83 votes
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        1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
      • integrate Cortana with Outlook natively

        It would be great if Cortana were available to integrate in with Outlook directly. It could help detect tasks and suggest appointments based on emails. Also it would be great if it could suggest contacting specific contacts that haven't been contacted in a while.

        55 votes
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          15 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
        • Add search field for folders when moving items to another folder

          In Outlook 2016: I have many new incoming mails every day from different people with different topics. All mails of one topic should be placed in one specific folder but not in "Incoming". So I have a huge number of subfolders in my post office box. Actually, I pick one or more mail(s) from "Incoming" an place them e.g. in the folder "Verbesserungsvorschläge". Because of the huge numer of folgers and subfolder, I need some time to find the folder "Verbesserungsvorschläge". So I thought about to use the function "Element verschieben" ("Move element" or something like that). But there I…

          52 votes
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            17 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
          • Provide an option of performing partial word search without using Advanced options in Microsoft Outlook 2016

            Provide an option of performing partial word search without using Advanced options in Microsoft Outlook 2016.

            Currently you have to go through the following options to check the partial word search:

            Click inside the search box in Outlook 2016.
            Click on Search Tools > Advanced Find > Advanced tab.
            Click on Field > Frequently-used fields > Subject.
            Select Contains in Condition drop-down box.
            In Value add your search string.
            Click on Add to List.

            38 votes
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              8 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
            • Fix Searching Outlook 2016

              More than 90% of the time search will not find the mail while the Search text is word for word in the mail. Even worst is the fact that it finds mail that does not contains any words of the search box. Search also exclude additional mail boxes in my case the most
              important ones.

              33 votes
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                16 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
              • Option to display folder of email after search

                I have a huge number of sub-folders in my post office box.
                When I use the search tool to find specific email it would be nice to have an option to display the corresponding sub-folder. Something similar like the "Open folder" option when you right click on a Windows Search result.
                Considering the huge number of sub-folders, finding the corresponding folder of an email is sometimes not obvious.

                23 votes
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                  7 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                • Message Preview missing from search results

                  When I type any text into the search box of my inbox, all Message Preview text disappears. Turning on Message Preview in the ribbon or changing the number of preview lines does nothing.

                  I normally work with the preview pane turned off so I normally rely on Message Preview to help determine which is the correct message to open. With no Message Preview when searching, now I have to open each possible message. Slow!

                  Please bring back the ability to show Message Preview in Search Results, at least if the Preview Pane is off!

                  16 votes
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                    0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                  • Remove display of emails from filtered searches after messages are moved to folder

                    When you move a message displayed in a filtered search to a folder, the message continues to be displayed in the search. This occurs even after checking the box to only display items in the "current folder". This bug means that you get no visual feedback that the item has been moved. This issue is discussed in detail here:

                    http://answers.microsoft.com/en-us/office/forum/office_2016-outlook/outlook-2016-does-not-update-filtered-results-when/7334efa8-0c88-46a5-8384-39b329ccd262?page=1

                    13 votes
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                      6 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                    • Option of searching Email messages using Windows Search

                      In previous additions of Outlook it was possible to type a keyword in the windows search box, and e-mails (not just files) would be displayed. This is no longer possible, you can now only search for e-mails from within Outlook. Please bring back the ability to search from the Windows search box.

                      8 votes
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                        5 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add an option to include sub-folders by default when using Search in Microsoft Outlook 2016

                        Add an option to include sub-folders by default when using Search in Microsoft Outlook 2016. At present, we have to manually select the option to include Sub-folders.

                        8 votes
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                          1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                        • Option to save Search Queries used in searching emails in Microsoft Outlook 2016

                          Option to save Search Queries used in searching emails in Microsoft Outlook 2016

                          Option to save search criteria/search query in Microsoft Outlook 2016 would be beneficial. Also provide an option to include sub-folders in Search by default.

                          5 votes
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                            3 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                          • Disable search indexing of certain folders within a mailbox

                            Would like the ability to index only a subset of Outlook folders

                            4 votes
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                              0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                            • Provide an option of keeping the the selected email in view when we exit the search in Microsoft Outlook 2016

                              Provide an option of keeping the the selected email in view when we exit the search in Microsoft Outlook 2016.

                              4 votes
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                                0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                              • Provide an option to set Search to search All Contacts or specific Contact lists in Microsoft Outlook 2016

                                Provide an option to set Search to search All Contacts or specific Contact lists in Microsoft Outlook 2016 as required.

                                3 votes
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                                  0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                • People search issue with Turkish characters in Outlook 2016

                                  In Turkish, instead of I-i character in English we have two different letters, İ-i, I-ı. And not like in English lowercase i does not correspond to uppercase I, both have their own uppercase and lowercase versions as you can see above.

                                  So lets say i have a name ismail, when i write it in uppercase its written as İsmail.

                                  During searching for people (or email etc) lets say there is a person called İsmail, of course his name is recorded into database as Ismail since we are in a international company. In a computer reigon is set as Turkey, When…

                                  2 votes
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                                    0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Provide an option to display the folder name in which the email is stored when searching in Microsoft Outlook 2016

                                    Provide an option to display the folder name in which the email is stored when searching in Microsoft Outlook 2016

                                    1 vote
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                                      0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Bug 2016 Outlook Filter by attachment

                                      Solve the bug of emails filter for "attachment"
                                      the screenshot are available in this answer http://answers.microsoft.com/it-it/msoffice/forum/msoffice_outlook-mso_winother/outlook-2016-home-and-business-filtri-ricerca/5bc4d0c5-1580-42f5-b8af-9d3faf7d8ce3

                                      The bug is there ... at least in the italian version of Outlook2016 , when click on filter for"attachment" doesnt appear in the textbox the result for "true" or "false" (vero/falso in italian) but appear another thing and so it's impossible to search the email with attachment if not by clicking on the button on the toolbar , but that button filters only the email WITH and not withOUT , i hope you will answer or let meknow if someone read this problem

                                      best…

                                      1 vote
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                                        1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                      • E-mail usage reports and Office Delve

                                        Functionality that implemented something like pivot charts or pivot tables, allowing for easy visual analysis of e-mail patterns and habits. Once a chart was built using whatever options were specified by the user, allow for the user to click on the data points and be taken to the underlying e-mails.

                                        Note: This functionality should be achievable using Office Delve, https://support.office.com/en-us/article/What-is-Office-Delve-1315665a-c6af-4409-a28d-49f8916878ca?ui=en-US&rs=en-US&ad=US. If you try this please provide any additional input.

                                        1 vote
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                                          0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Provide an option to perform Search using two search criterion in Microsoft Outlook 2016

                                          Provide an option to perform Search using two search criterion in Microsoft Outlook 2016

                                          1 vote
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                                            0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
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