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Outlook 2016 for Windows

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  1. Warning Before Replying All to Many

    Many folks reply all to a mass email, providing feedback like "Great Job" or "Look forward to this" to hundreds of employees instead of the responsible party. There should be a warning that asks you if you are sure to send this email to 13,000 people at once? This would be a fail safe for when people hit reply all instead of reply.

    347 votes
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    13 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  2. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    5,331 votes
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    373 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Recurring meetings: Option to end recurrence as alternative to cancelling series

    When a recurring meeting is being canceled and "remove(d) from calendar", previous sessions are also deleted.

    I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"

    To achieve the same at the moment, the organizer has to go to recurrence and input an end date - The above suggestion could be combined with a dialogue box when cancelling a recurring meeting to chose from "cancel series" or to "end recurrence"

    277 votes
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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  4. Please add BCC for meeting invites.

    Please add BCC for meeting invites to protect the privacy of remote participant emails and/or conference attendee emails.

    174 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add BCC, CC as well as FYI field to meeting requests in Outlook 2016

    I would like the option to send meetings requests with BCC, CC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC, CC – without showing these and need to extend them to Skype as well as Microsoft Teams Meetings.

    4,090 votes
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    420 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  6. Search feature

    The current search feature, where it is located, at the top of the screen is terribly inconvenient and un-natural. I suggest to go back to where it was.

    62 votes
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    15 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  7. Automatically block of 15 minutes before and after each meeting

    It is my manual task to always block some time before and after meetings, lot's of extra clicking in Outlook. I would love to see a feature or someone explain to me how I can tell Outlook, to by default make my meetings appear to start 15 minutes earlier and stop 15 minutes later, than they actually do, so no one can book back to back through my entire schedule.

    111 votes
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    7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Compose window entry fields for TO and CC are way bigger than text label in latest update to Microsoft Outlook 2016.

    The entry fields for TO and CC are taller than the spacing of their labels to the left. This leaves less vertical space for the Subject entry field (both not aligned to its label, as well as narrower than the TO & CC fields), and looks very sloppy. Please revert it to the older format or provide an option to select between the new and old format.

    194 votes
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    73 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  9. Contact ONLY Individuals who have not replied to a meeting request

    You should be able to (under tracking) easily email or reach out to those who have not responded to an outlook invite to a meeting request. The only way I see it can be done now, is to hand extract those individuals and resend a new meeting request.

    746 votes
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    30 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Search At The Top Option

    Please allow users to choose whether to use Search at the Top or keep the search bar in the legacy location.

    https://support.office.com/en-us/article/search-at-the-top-96fee452-80cd-492d-a35c-5c37584b416b

    54 votes
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    19 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  11. Change ownership of calendar event in Outlook 2016

    Sometimes the owner of a meeting (or, more often, meeting series) is on vacation or changes jobs; it would be nice if they could assign ownership of an instance (for vacation) or the full series (for job changes) to someone else. Also provide an option to create a meeting on someone's behalf without being included in the meeting.

    2,903 votes
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    286 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Different Timing per Attendee within One Calendar Invite

    IDEA: Be able in the "Scheduling assistant" option of Outlook calendar invites to adapt start and end time per attendee ==> Outlook invite will then be sent with the same content for all attendees but only block the exact hours in their calendar!

    Background:
    My outlook agenda can end up messy due to many corporate meetings where I only need to join part of the session. I end up with big invites in the calendar (multiple hours) and need to manually click the invites to see at what time I'm expected to join. Reminder of the meeting is sent for…

    29 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add 'Acknowledged' and 'Thanks' buttons to emails that will tell the sender you have seen their email, without having to send another.

    Add 'Acknowledged' and 'Thanks' buttons to emails that will tell the sender you have seen/appreciate their email, without having to send another, thereby reducing email traffic.

    1,264 votes
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    30 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. New dark Office Theme

    Would be nice to see a new dark Office theme with colour accents like the colourful theme has. Also, having separate theme settings for the different Office products would be nice since I don't necessarily want dark mode on Word but really like it on Outlook.

    245 votes
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    29 comments  ·  Graphics  ·  Flag idea as inappropriate…  ·  Admin →
  15. Forward\Reply\Reply All with attachments included in Microsoft Outlook 2016

    In Microsoft Outlook 2016, when we forward\reply\reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

    4,945 votes
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    1285 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  16. Unread Email Count - Move it back!

    I hate that the new unread email count for any box is aligned to the right. I cannot find anything online on how to fix this. PLEASE change this back or at least give the user the ability to determine if they want the count number next to the folder name or aligned differently.

    171 votes
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    36 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  17. The ability to have an email reminder for a calendar event

    Be able to set an email reminder for an event in your calendar

    67 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Change colors of Outlook or Word icons

    In the task bar, latest icons for Outlook 365 and Word 365 are too similar (blue).
    It's confusing.

    Regards,

    209 votes
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    27 comments  ·  Graphics  ·  Flag idea as inappropriate…  ·  Admin →
  19. Better spam blocking

    Be able to block by entering key words in the subject. More effective that trying to block just the senders email address

    37 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Fully integrate Microsoft Teams with Microsoft Outlook 2016

    Now teams recordings are stored in cloud and that require to access web site separately to view the content. In addition to that, looking for a facility in outlook like, once teams recording content is ready in cloud receiving an email notification with required metadata information can ease users to search locally and just click away content available to users help ease the daily work like forwarding the content or sharing the recording content.

    21 votes
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    11 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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