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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Add Bcc field to meeting requests in Outlook 2016

    I would like the option to send meetings requests with BCC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC – without showing these!

    1,160 votes
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      126 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

      Hi everyone,

      Thank you for providing a clear signal that we should prioritize this new feature.

      We are planning to support this feature in Outlook for Office 365 subscribers. We will share an updated status when engineering work for this feature begins.

      Thanks again and please feel free to continue up-voting and commenting on this suggestions.

    • Allow Option of Leaving Declined Meeting on Calendar as Placeholder

      Allow user the option of leaving a declined meeting on the calendar as a placeholder. Definitely would not be default, but something that could be selected as an option for that instance. Would want very clear tag or color for declined meetings as well as time-slot to show as "free". This allows user to still see details in case schedule changes or as reference.

      207 votes
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        16 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
      • Reply all with attachments included in Outlook 2016

        In Microsoft Outlook 2016, when reply all to the email with attachments, the attachments are not available and we have to attach them manually. An option to reply all to the email with all the attachments included would be more productive in Microsoft Outlook 2016 as that option is not available as of now.

        1,047 votes
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          258 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
        • Have Option to Show declined meeting in calendar and not have it disappear

          Can we show declined meeting in calendar and not have it disappear. It can remain in a different colour, or with the little bar on the left of the entry remaining clear (not hashed for tentative or solid for accepted).

          110 votes
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            4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
          • Change ownership of calendar event in Outlook 2016

            Sometimes the owner of a meeting (or, more often, meeting series) is on vacation or changes jobs; it would be nice if they could assign ownership of an instance (for vacation) or the full series (for job changes) to someone else.

            149 votes
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              7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
            • Auto complete using full contact list instead of just "recent contacts"

              When I'm writing an email, I would like to be able to type an email from my contacts into the "to" bar and have outlook autocomplete the email without me having to go to the contacts menu.

              197 votes
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                20 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
              • Outlook Meeting Response Option of "INFORMATION ONLY"

                Meetings as FYI Only -

                Please add a fourth meeting response option such as "Information Only" which automatically responds "Decline" but leaves the meeting info on your calendar. The meeting response would also automatically show the calendar as "FREE" with "No Reminder". This allows the user to change their response without having to sift through deleted emails or respond tentative leaving others to guess as to your meeting participation when you have no intention of going at all.

                74 votes
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                  1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                • 426 votes
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                    44 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                  • Add an option to create a new contact from email signature in Outlook 2016

                    Add an option to create a new contact from email signature.

                    222 votes
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                      6 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                    • Provide a feature or option not to display "Message Resend and Recall" for receivers in Outlook

                      Provide a feature or option that enables customers not to display "Message Resend and Recall" for receivers.
                      Due to this function, customers are unable to track message logs by Start-HistoricalSearch or Get-MessageTrace.
                      On top of that, it makes no sense to let a receiver have an capability to resend a message. We assume that "Message Resend and Recall" was originally implemented for Send Message. The purpose of the function, Resend Message", is to give an original sender an capability to send it again, rather than to give a receiver the capability.
                      More importantly, we found it impossible to output the…

                      37 votes
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                        0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide ability to change the color of the reading pane or set background and text color for the reading pane

                        The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

                        It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

                        171 votes
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                          13 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification

                          Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification. Designate my supervisors emails writing in Red as an example. Just being able to assign a font color to a person for incoming mail so they pop out at you. Especially when you receive hundreds of emails a day. I would rather have that then the little color boxes.

                          58 votes
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                            3 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                          • Do not cancel from my calendar the declined invitations

                            When I decline an invitation I do not see anymore on my calendar.
                            Moreover I am removed from the contacts of the invitation and if someone send an update of the timing of report meeting to all contact of the invitation I don't receive the update/report
                            It should be better to evidence in the invitation that i do not partecipate, but do not remove me, in this way I can receive updates and meeting report.

                            37 votes
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                              0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow us to change the font, its size and choice of style for the to, cc, bcc and subject lines of email

                              Allow us to change the font, its size, and style for the to, cc, bcc and subject lines of an email. I have checked online and lots of people have this problem, no fix has been suggested. July 24, 2018

                              26 votes
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                                2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                              • Fix default font so that no part of the message reverts to Calibri

                                Outlook allows you set a default font and choose your own font for your signature, but no matter what you do, there will always be at least 1 blank line below your signature (in new messages and replies) where the font reverts back to Calibri. This means if you remove your signature, then start typing, you are not in your default font and must manually change it.

                                29 votes
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                                  2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                • Check availability for individual instances of a recurring meeting to make (re)scheduling easier

                                  When scheduling a recurring meeting, I'd like a way to quickly jump to the next 'scheduled' date/time to see if people are generally open. For example, I have a recurring monthly meeting that I am looking to reschedule. When I open the series and have the scheduling assistant view active, I can see everyone's calendar. After I change the time under the recurring meeting option, I would like to scan ahead to see how that fits with everyone's schedule. Instead, I have to scroll through each day until I get to the next month's day. Would like an option to…

                                  20 votes
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                                    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Introduce a contact manager in Outlook 2016

                                    There should be a contact manager in Outlook.

                                    Features to include...

                                    1. Detect duplicate addresses
                                    2. Graphically display a contact and where it's data come from
                                    3. Consolidate contacts
                                    4. Full drag&dropp support of EVERYTHING even when multi selecting
                                    5. Be aware of all my devices and which contacts those devices have
                                    6. Be aware of all sources for contacts from any system, application, program, server from Microsoft (example: Skype, Skype for business, AD, Exchange, Windows, Outlook, SharePoint, One Drive, Personal Address Book-PAB in outlook, Dynamics and so on)
                                    7. Possibility to set the owner/authority on a field by field…

                                    23 votes
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                                      2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                    • A series of recurring past appointments should not be changed just because I change the end date or the number of appointments.

                                      I am a Business English Trainer working in Germany and my calendar is always full of recurring appointments. Often my clients need to change a single appointment to another day or to cancel it completely. They nearly always have a set amount of weeks in which their training lasts. Therefore, if a lesson is cancelled in advance, the total amount of appointments must remain the same but only the end date changes. Whenever I try to change the end date, the whole series must be reset and then past changes (such as changing a single appointment from a Tuesday to…

                                      15 votes
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                                        0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Provide a feature or option to assign colors to Calendars in Microsoft Outlook 2016

                                        This is not for the "categories" for color-coding each entry... those haven't really changed, and although I would love more color options, it works. BUT, I'm really sad that the new "Microsoft Office Professional Plus 2016" Outlook calendar color options have been severely reduced and honestly folks, these colors are sad. Get rid of pink. Forever. Or make it the 30th choice. So hard to look at. We need more than 9 options... I regularly have far more than 9 calendars open and need to be able to quickly differentiate. It is nice that you can now dedicate a specific…

                                        170 votes
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                                          26 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Add Ability to insert Check boxes within a Task in Microsoft Outlook 2016

                                          Currently, we can only insert bullets into Tasks. It would be helpful to be able to create checklists. Linking to OneNote is an immediate work-around.

                                          56 votes
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                                            1 comment  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
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