Hide all Bookings email addresses from the GAL
Have the ability to chose whether you want the Bookings app to publish newly created Bookings email addresses to your GAL. Currently I was only able to do this via powershell for one email address. Having the ability to globally have this turned off would be nice.
David Pammenter commented
Yes this is really important. We are using in education context (not what bookings was made for!) but unless you have a sensible naming convention it is very easy for people to email the bookings email address rather than emailing the academic. There should definitely be a global option to have Bookings mailboxes hidden in the GAL
Matt Brinkhoff commented
We are just getting ready to roll out bookings and I can see how this would be incredibly confusing. We will script around it for now but this should be set to hide by default.
Paul Jefferson commented
Along with being a must feature to toggle on or off, the default should be hidden. We constantly have people emailing a Bookings mailbox they found in the GAL.
We hide ours from the GAL upon request, but you could find them all using "get-mailbox -RecipientTypeDetails Scheduling" and somehow pipe that to HiddenFromAddressListsEnabled $True. When you hide them, you can still access the admin page like this if you have permissions to it.
But, agree it would be nice if the user could toggle this themselves.
We've had plenty of bookings over some years. When I saw this post, I went right to our GAL, but don't see any of the bookings addresses there. Why?
This is not just a nice-to-have, the ability to tag or indicate that these email addresses are associated with Bookings and not a true email inbox as well as hiding these addresses from the GAL is a must-have for our org to adopt this application, otherwise the administrative burden and the risk to experience is too high.
Jerod Boisjoli commented
this would be a very big positive to have this capability as a toggle or radar switch in the bookings itself. The owner can then decide.
we should be able to hide the booking calendar from the GAL, but also have the ability to open the Bookings app by manually entering the email once it has been hidden. As an admin, I have to temporarily unhide the address and then re-hide once I am done with the changes,
Andy David commented
We definitely need admin controls and options to hide or allow bookings hidden from the Address Book
@Gina - were there any problems using the Bookings after you used powershell to hide the address? This is a huge issue and hot topic at our university!
Marty Terrebonne commented
I'm constantly having users email Bookings calendars thinking that they're emailing a certain group. Removing Bookings from the GAL would be a big plus
Ben Hatton commented
For higher education I think this is a security blocker - giving students capacity to create arbitrary new email addresses under the @x.edu could be be abused.
Perhaps this could be solved by having these address appear as a subdomain, like @bookings.x.edu, similar to the way groups appear?
this is really annoying that the address is in the GAL. per-account or global disable would be great.