Fix the HTML Formatting for Signatures
Ever since the latest string of Outlook updates, HTML signatures have gone completely mad, making HTML signatures impossible to use.
Please put the old way of formatting signatures back in place.
Add a feature to allow HTML formatting in the signatures area.
Basically, any way for us to get our HTML formatting back would be greatly appreciated!
I do have a signature created ”the Outlook-way" but the biggest problem is that the image (company logo) appear as an attachment to the email for some recipients, causing confusion and frustration with recipients.
Hurry please ... I sign this feature request regarding this html issue and put my vote here to increase its priority.
Be great if Microsoft adds HTML formating to the signature editor on mac. Would be much appreciated.
Megan Maurer commented
My company requires a logo in our email signature and I can't add it. It makes working remotely difficult.
Give access to add HTML and logo in signature column...
Outlook is one big sh*t! Totally non-functional and not respecting HTML. Too much time spent with this horrible app. The same HTML signature works with every other application / mail client. Look at Thundebird - terrible design, but everythink work and also signature works great and it's easy to add it.
Yeah, for me HTML signatures are so important that now I will have to cancel my subscription for Outlook and switch to Mail for Mac OS, until you guys fix it...
No harsh feelings.
Please fix, +1
alexandra mulet commented
I have many different signatures (as I operate many accounts) so I would like a feature to that easily shows each signature when hoovering over it (in a bubble or similar) so I can easily identify which one I want to insert in the email.
I could not wait for a long time and helped me https://newoldstamp.com/applemail-email-signatures/ create my signature. Everything looks very cool, satisfied with the result.
Marcus Lee commented
In addition to the format breaking (which as some users below have provided workarounds), one big issue is images used in the email signature are being embedded instead of being externally linked.
e.g., instead of "https://~/image.png", when pasted into Outlook for Mac signature editor, the image link becomes, "data://...~image.png" and embeds the image.
This has no effect on the position or formatting of the image, but it makes the image(s) appear as an attachment to the email, causing confusion and frustration with recipients, especially when there are many replies and forwards in the email conversation (as every time, a new image is added as an attachment).
So, this issue is more than simply the HTML Formatting for Signatures, but the support for the inclusion of HTML (which will fix all problems, not just layout, but image linking as well).
Anders Sundstedt commented
I made this tutorial video how to Fix the Formatting for Outlook.com Signatures.
It solves this issue and it's really simple once I figured it out.
1. First, make any updates (if needed) to your signature HTML file in a text editor such as NotePad++. Perhaps you need to update your phone number or email. Make sure you are happy with the formatting by opening the HTML file in your browser while updating the HTML file in the text editor.
2. Make sure to open the HTML file or drag it to your browser. You simply open the HTML signature file in your browser (I use Firefox) and then Select All and drag it into the open online Outlook Email Signature Editor window. Check it looks ok and press Save. You are done. The formatting then kept correctly and you can save and write new emails with the correct signature formatting!
Hesham Makhlouf commented
Just keep going with it looking wrong, when the signature gets added in the email it will look good again
This is completly amazing to not be able to provide a simple feature for signature with logo / in Html for the millions of companies who are using their outlook software.
Just a nice and good looking signature with name / logo / social media icon as we want it . Our signature is our own company reflect.
Come on MICROSOFT, please do Something .
Michael Sexton commented
In my testing and searching for solutions I believe that once a html signature is placed in the signature box, it is re-interpreted using the Word html engine with can and does change formatting (even if you select 'keep source formatting') Attributes like height, font size and others are changed using inches and points.
Sometimes, like in the case of using b64 embeded images, the bug is that it attributes and therefore displays incorrectly sized 96/72 ratio images. IE they are displayed too big (thus fuzzy). They need to be manually re-sized, which can be impossible on enterprise systems with numerous users. There are also other formatting bugs such as table borders disappearing etc.
I've compared the original html to the re-interpreted html and it's very different. I'm sure there are 'reasons' for that.
Previously (~2017 R15) they used the old browser interpreter which had fewer complaints. Basically, the current interpreter is lousy for some things, and unless MS gets around to change things, you either have to find a work around or live with it.
All this is in addition to how MS mail systems (especially enterprise systems) re-interpret html when it forwards or replies to an email with html it it. Good luck on keeping and redisplaying the original images.
At least to the best of my testing, this has been my experience.
The Paste (Keep Formatting) option is no longer available in Outlook 2018 for Mac. So when I try to paste my HTML file into the Signature window the formatting gets completely hammered beyond recognition. Any thoughts?
Frustrating! We generate HTML signatures within our company (>300 users) and require the importing of HTML signatures to Outlook.
I have this same issue and heard Microsoft no longer works on bug fixes for Outlook 2011. Before I upgrade to 2016 does anyone know if that would solve my issue, or are 2016 version users having this issue as well?
The following worked for me:
1: Open your signature HTML file in any browser.
2: Open Outlook and Click on New Email
3: Right Click on Email body and Select Paste Special option.
4: Select HTML from Dropdown.
5. Go to Outlook > Preferences and, select Signatures.
6. Press the + button to create a new signature and Paste
7. Your New signature will be ready with correct format.
Done!!! I can't believe I wasted 3 days on this, but this is how I've done it.
1- I opened the signature html file on Safari (as per my web designer instructions).
2- Opened a new message in Outlook (i'm using Mac)
3- Just under the Message tab, you can see the "Paste" icon, and it has a drop down arrow beside it.
4- Click on the drop down and select "Keep Source formating"
5- I had to do some minor adjustments, but I can live with that for the sake of not going crazy!
6- Open the window where you edit the signature, click on + to add a new signature.
DON'T COPY PASTE FROM THE EMAIL INTO THE SIGNATURE EDITOR!
That's how I kept losing the html formatting every time.
Instead, I highlighted the signature in my message and DRAGGED it into the signature editor box. (I'm using 2 monitors, so that's an easy task)
Voila! Signature pasted and formatted! Hurray!!!